Executive Assistant

Join to apply for the Executive Assistant role at Embat .

What is Embat?

Embat is one of the fastest growing startups in Europe. Embat was born in 2021 to design the best way for medium and large sized enterprises to plan their finances and monitor their cash flow in real time.

Our mission is to build a product that leverages technology and excellent client experience to empower our clients to make the best business decisions by accessing the best financial information, 100x more efficiently than using Excel files.

Composed of a fantastic team of people of 80+ members with different backgrounds and nationalities. Backed by reputable international investors with the ambition to make Embat global and a great place to work We are backed by top-tier international VCs.

In February 2024, we closed our third investment round worth 15 million euros This has been led by the renowned international investment fund Creandum, with the invaluable support of our all time partners Samaipata, 4Founders Capital and VentureFriends.

What are we looking for?

We are looking for an Executive Assistant for our CEOs . The ideal candidate will be proactive, capable of managing multiple tasks and projects efficiently, and possess excellent communication and organizational skills. This role is crucial in supporting our two CEOs in the daily management of the company, facilitating workflow, and allowing the CEOs to focus on strategic and business growth activities.

What are the requirements for this role?

• Education: Degree in Business Administration, Communication, or a related field.
• Experience: Min. of 2-3 years in a similar role, preferably in a startup or dynamic environment.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.
• Communication Skills: Excellent verbal and written communication skills in both Spanish and English (extremely required since many of our stakeholders are international).
• Interpersonal Skills: Ability to interact professionally with all levels of the organization and external partners.
• Organization and Time Management: Ability to manage multiple tasks and priorities efficiently.
• Proactivity and Autonomy: Ability to work independently and take initiative.

What are the main responsibilities of the Executive Assistant? Agenda & Email Management of the CEOs:

• Coordinate and manage the CEOs’ schedule, including meetings, appointments, and events.
• Organize business travel, reservations, and associated logistics.
• Screen and manage phone calls with stakeholders.
• Draft, review, and send emails and other communications on behalf of the CEOs.

Project Management:

• Assist with presentations, reports, and documents for internal and external meetings.
• Assist in planning and executing special projects.
• Track project progress and report updates to the CEOs.
• Coordinate internal and external meetings, including preparing agendas and taking minutes.
• Collaborate with other departments to ensure project alignment with company goals.

Client and Vendor Relations:

• Maintain and foster relationships with key clients, partners, and vendors.
• Coordinate and assist in meetings with clients and partners, ensuring smooth and effective communication.

Financial Management Support:

• Assist in the coordination of accounting tasks with the financial department.
• Handle daily admin tasks such as preparing expense reports and managing office supplies.
• Monitor and report on expenses and relevant transactions.

Special Embat arrangements

• Embat has over 10 people working remotely across Spain and shortly in other countries and every month we bring them to Madrid to spend a few days with us.
• Coordinate all travel arrangements for these employees.
• Participate in organizing company events - we usually organize monthly events with the team and annual gatherings to mingle as a team.

What comes with working at Embat?

• We offer a platform that allows you to reach your professional and personal goals.
• A competitive salary according to the project and responsibility.
• Hybrid working setup & flexible schedule.
• Latest technology of your choice to do your impactful work with.
• Access to private health insurance with Sanitas.
• Access to salary on demand, restaurant card, transport card, and kindergarten checks through Payflow.
• Career progression - Twice-yearly performance reviews.
• An opportunity to work hand in hand with our founders who built their careers in Investment Banking at J.P. Morgan for more than a decade.
• Team Building plans.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

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