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Executive & Operations Assistant
hace 2 semanas
OverviewOur client, a recognised global leader in M&A, is seeking a highly versatile Bilingual Team Assistant to join their Investment Banking team in Madrid.ResponsibilitiesCoordinate internal and external meetings and video calls with multiple participants across varying geographies and time zones.Respond professionally to requests from the internal team, notably US-EMEA Executive Assistants.Manage extensive and complex travel bookings (flights, hotels, visas, transfers), proactively handle visa and passport requirements, provide detailed itineraries, and proofread correspondence, documents, decks, packs, and pitches.Ensure all client documentation and deal lists are up to date, regularly update internal CRM (Salesforce) and oversee Deal Execution administration.Review and verify incoming invoices, assigning cost/project codes.Collate expenses for client billing breakdown.Reconcile credit cards within deadlines (multi-currency).Guarantee all administrative needs are covered so the team can focus on analysis and commercial activities.Coordinate and provide holiday cover for other Executive Assistants.QualificationsFluency in English and Spanish.Preferably hold a relevant university degree.Comfortable with standard technology and applications (Office, Google Workspace, Zoom, Slack, CRM software).Specific experience or background in investment banking or financial restructuring highly advantageous.Highly organised, proactive, able to juggle tasks while maintaining impeccable attention to detail.Capable of working under minimal supervision, exercising independent judgement and fostering collaboration with local and global EAs.Other DetailsContract – PermanentIncorporation – ImmediateHybrid / On-site – Predominantly on-siteVictoria Selection & Search will process any personal data received during the recruitment process in strict confidence and solely for assessing suitability for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.#J-18808-Ljbffr
