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Project Management Office Coordinator

hace 2 meses

Sevilla, Sevilla, España Peninsula A tiempo completo
About the Role

This is a critical position within Peninsula, responsible for ensuring the smooth operation and coordination of various aspects of a project.

Key Responsibilities
  1. Project Coordination:
    • Assist in creating project plans, schedules, and timelines.
    • Coordinate project activities and resources to ensure timely completion of deliverables.
    • Monitor project progress and track key milestones and deadlines.
  2. Documentation Management:
    • Maintain project documentation, including meeting minutes, progress reports, and project files.
    • Organize and archive project documents for future reference.
    • Ensure all project documentation is accurate, up-to-date, and easily accessible to team members.
  3. Communication and Stakeholder Engagement:
    • Serve as a point of contact for project-related inquiries from departments and other stakeholders.
    • Facilitate communication between project teams and stakeholders to ensure alignment on project goals and objectives.
    • Distribute project-related information and updates through reports and meetings as necessary.
  4. Risk Management:
    • Identify potential risks and issues that may impact project success.
    • Assist in developing risk mitigation strategies and contingency plans.
    • Monitor and report on the status of identified risks throughout the project lifecycle.
  5. Administrative Support:
    • Provide administrative support to project managers, such as scheduling meetings, taking meeting minutes, and following up on outstanding tasks and actions.
    • Prepare and distribute project-related materials, presentations, and reports.
    • Complete tasks related to new account setup, obtaining sign-offs from authorized signatories, and completing background checks for internal stakeholders.
Requirements
  • Strong organizational skills with ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with ability to work collaboratively in a team environment.
  • Attention to detail and a commitment to maintain high standards of accuracy and quality.
  • Solid proficiency in Microsoft Word and Excel.
Preferred Qualifications
  • Knowledge of project management methodologies is beneficial.
  • Proficiency in project management tools and software (PowerPoint, Project, Monday, Visio).
  • Bachelor's degree in project management or a related field.