Senior Administrative Coordinator for Global Markets

hace 3 días


Barcelona, Barcelona, España Act Second A tiempo completo
Executive Assistant Opportunity at Act Second

Act Second is a cutting-edge creative studio pushing the boundaries of brand building. Our team merges creativity with strategy to deliver exceptional services in Brand Building, Content Creation, and Business Operations & Strategy.

We're seeking an exceptional Senior Administrative Coordinator to provide top-notch support to our senior executives, particularly the Founder & CEO. This role demands exceptional organizational skills, outstanding communication abilities, and the ability to handle sensitive information with discretion.

The ideal candidate will manage complex calendars, coordinate travel arrangements, oversee communications, and ensure seamless executive operations while fostering strong relationships internally and externally.

Main Responsibilities:

  • Calendar Management: Manage and maintain executives' calendars, including scheduling, confirming, and adjusting meetings.
  • Communications & Correspondence: Serve as the primary liaison for internal and external communications on behalf of senior executives.
  • Travel Arrangements: Arrange domestic and international travel, ensuring efficient and cost-effective arrangements that adhere to company policies.
  • Meeting & Event Coordination: Plan, organize, and facilitate meetings, including preparing agendas, taking minutes, and managing follow-ups.
  • Project & Task Management: Track project timelines, deadlines, and deliverables, providing timely reminders and ensuring task completion through consistent follow-up.

Requirements:

  • Bachelor's degree or equivalent experience.
  • Minimum 3-5 years of experience in executive administrative support, preferably in a fast-paced creative or marketing environment.
  • Strong proficiency in Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Notion).

Benefits:

  • Opportunity to have a meaningful impact in a high-growth company.
  • Work in Barcelona, with potential travel across our global markets.
  • On-site working environment with a collaborative and dynamic team.
  • Responsibility from day one, fostering professional and personal development.

Estimated Salary: €45,000 - €60,000 per annum, depending on qualifications and experience.



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