HR Payroll Specialist

hace 1 semana


Madrid, Madrid, España Kaplan Languages Group A tiempo completo
Job Description

We are seeking a detail-oriented and proactive HR Admin specialist to join our dynamic team providing HR payroll administrative support.

Main Responsibilities:
  • Ensure that documentation and records are kept up to date and in order.
  • Provide accurate information for requests from staff or managers about payroll or legal issues.
  • Ensure that Workday is updated in line with payroll changes (maternity leave, unpaid leave, etc.).
  • Ensure compliance with labour legal laws of our different countries (data protection, labour laws, collective agreements, etc.) and conduct research (e.g., salaries benchmarks, legal information, etc.).
  • Support the International Payroll Manager in different HR projects and tasks.
  • Follow up on extra hours and days of holiday – in alignment with our internal policies (monthly check, reminders to managers, etc.).
  • Prepare work certificates for employees when needed.
  • Manage interns and their agreements with Universities or Study Centres.
  • Prepare the necessary documents for employees: contracts, extensions, transformations, leaves of absence.
  • Support Health & Safety documents and tasks when required, being in contact with the Managers of the different locations.
  • Run recurring and/or ad-hoc reports, ensuring data accuracy and relevance for stakeholders with Excel and through Workday data.
  • Manage ticket restaurant cards: creation of new cards and be the point of contact for all issues for the countries implemented.
  • Be part of the GDPR & Compliance team, acting as the point of contact for GDPR projects and tasks related to our employees.
  • Workday administrator, update new features when required.
  • Participate in other HR projects with a generalist approach.
Requirements:
  • Bachelor's degree in labour relations/business or a similar relevant field.
  • HR diploma as a plus.
  • At least 2 years' experience in HR administration is essential.
  • Proficient use of Excel (test will be conducted during the interview process).
  • Experience in Workday as an administrator (test will be conducted during the interview process).
  • Knowledge and experience in other HR areas and interest in participating in various HR projects and tasks.
  • Outstanding time management and organizational ability with great attention to detail.
  • Soft skills: Strong interpersonal (verbal and written) communication skills. High ethical standard to manage information of a confidential nature. Ability and interest to multitask. Very organized person.
  • Language skills: English: Fluent. Spanish: Fluent. French, German, or Italian: As a big plus.

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