Administrative Document Coordinator

hace 7 días

Madrid, Madrid, España Turner & Townsend A tiempo completo
Job Description:

Turner & Townsend is expanding its team in Madrid, Spain, and we are seeking a highly organized and efficient Administrative Document Coordinator to join us.

We connect strategy, data, and technology to transform performance. Our team believes that a better-built industry is a better-built world. We achieve this by leveraging technology and digital ways of working, implementing robust governance frameworks for successful digital initiatives, streamlining project execution with advanced technology and connected data, and organizing project data and enabling automation.

  • Leveraging technology and digital ways of working.
  • Implementing robust governance frameworks for successful digital initiatives.
  • Streamlining project execution with advanced technology and connected data.
  • Organizing project data and enabling automation.

The role is varied and requires a candidate with excellent interpersonal skills, experience engaging with project stakeholders, and the ability to work independently. An organized and systematic approach to work is a must, as well as experience in setting up, configuring, and managing the client's Common Data Environment (CDE).

Key Responsibilities:
  • Configuration and Management: Administer the CDE system, configure settings, and ensure its optimal performance.
  • Access Control: Implement and maintain access controls based on project team roles and responsibilities.
  • Information Standards: Develop and maintain the information management methods and procedures, including user directories, information management protocol, and file naming conventions.
  • Training and Support: Provide training to internal and external stakeholders on the use of the CDE, develop and maintain training and user guides, training logs, and act as the main point of contact for all queries and requests relating to the CDE.
  • Compliance Reporting: Undertake regular CDE system audits, reporting on system usage, and accuracy of document metadata, categorization, revision, status, naming, suitability, format, etc.
  • Workflow Integration: Work with stakeholders to capture processes and map into document workflows.
  • Archiving and Information Security: Implement measures to secure sensitive project information, including backups, disaster recovery plans, and archiving of historical documentation.
  • Change Management: Support technology change management.
  • Continuous Improvement: Provide subject matter expertise as required to improve technology functionality and efficiency.

We are looking for an experienced Administrative Document Coordinator who can manage our CDE system, train stakeholders, and ensure compliance. The ideal candidate will have 5+ years of experience in architecture, engineering, and construction projects across the entire project lifecycle. They should also be proficient in Bentley's AssetWise, Microsoft Office, and have excellent communication skills.

Salary:

The estimated annual salary for this position is around €40,000 - €60,000, depending on qualifications and experience.

Benefits:

Our company offers a competitive salary, opportunities for professional growth, and a dynamic work environment. We promote a healthy, productive, and flexible work environment that respects work-life balance. Turner & Townsend stands for a level playing field and celebrates diversity, creating an inclusive environment for all employees.

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