Executive Assistant to General Manager

hace 3 semanas

Barcelona, Barcelona, España Accor Hotels A tiempo completo

Job Summary

This is a high-level administrative support role that requires exceptional organizational and communication skills. The successful candidate will provide top-notch secretarial and administrative support to the General Manager, ensuring seamless execution of tasks and requests.

Key Responsibilities

  • Manage the General Manager's calendar to coordinate meetings and appointments, ensuring smooth execution of events.
  • Screen and handle telephone calls, appointments, emails, and correspondence, taking action as instructed.
  • Take minutes at Executive Committee meetings and maintain accurate records.
  • Coordinate and communicate with various departments and staff levels on matters directed by the General Manager.
  • Prepare and manage correspondences with internal and external parties for General Manager's signature.
  • Attend to requests from divisional, corporate, or owners' offices and facilitate accordingly.
  • Coordinate travel arrangements efficiently and prepare detailed travel files.
  • Ensure approval forms are prepared for the General Manager's signature and approval.
  • Maintain systematic up-to-date filing and tracing systems.
  • Maintain and update Executive Committee and Department Heads' personal files and leave records.
  • Prepare monthly financial data reports.
  • Maintain confidentiality of sensitive matters and issues.
  • Manage and upkeep the functionality and cleanliness of the office.
  • Ensure adequate stock of office stationery.

Requirements

  • Diploma education.
  • Minimum 2-3 years of secretarial experience with at least 1 year serving at the senior management level.
  • Excellent reading, writing, and oral proficiency in English language.
  • Good working knowledge of MS Excel, Word, and PowerPoint.
  • Good communication and customer contact skills.
  • Service-oriented with an eye for details.
  • Ability to work effectively and contribute in a team.
  • Self-motivated and energetic.
  • Well-presented and professionally groomed at all times.

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