Workplace Logistics Coordinator and Facilities Expert
hace 1 semana
About the Role
Jones Lang Lasalle Incorporated empowers its people to shape a brighter future. We are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.
The MAC & Occupancy Specialist reports daily to the Building Operations Center (BOC) and ultimately to the Facilities Manager. The primary function is to coordinate the logistics of people and desk movements within the organization with detailed planning and flawless execution.
Key Responsibilities
- Manage and plan general desks moves from individual to medium and large displacements.
- Manage assets – addition, removal, or ordering of furniture and special equipment.
- Coordinate and track all occupancy changes (desk swap, office layout changes), maintaining precise records.
- Assign desks for new hires in close liaison with relevant HR or Local Management.
- Communicate clearly and professionally with business stakeholders, handle general internal queries, clarify concerns, and identify solutions.
- Maintain discretion and confidentiality regarding MAC plans and dealings.
- Generate and manage headcount forecasts with extreme accuracy.
- Organize, schedule, and monitor work transparently so that BOC can provide support.
- Handle MAC-related Trouble Tickets promptly and accurately, providing timely responses and managing overall traffic.
- Manage local key suppliers providing frequent support.
- Prepare for/attend the weekly MAC meeting with OSC & FM.
- Compile specific and accurate MAC bi-weekly statistics as well as monthly reports.
- Stay up-to-date with this document.
Additional Responsibilities
- Support the wider JLL Amazon team.
- Ensure accurate and detailed handover is planned and passed on if absent from the business.
Requirements
- Strong organization skills.
- Strong time management skills.
- Good problem-solving skills.
- Proven analytical, statistical reporting, and forecasting skills.
- Able to read and analyze drawings, plans, schedules, and schematics.
- Able to handle difficult personalities and complex situations.
- Awareness of health and safety.
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office tools.
Qualifications
- Client-facing experience in a quality-driven environment.
- Exposure within an international corporate organization.
Location
This position is located on-site in Barcelona, Spain.
Salary Range: €45,000 - €65,000 per annum, depending on experience. This salary range is based on industry standards and location factors. It is subject to change based on performance and company policies. Benefits, such as professional development opportunities and competitive compensation packages, are offered to attract and retain top talent.
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