Office Manager

hace 2 días

Madrid, Madrid, España Luzia A tiempo completo
About Luzia

Luzia is a pioneering AI company revolutionizing conversational AI by setting new standards in natural language processing. Backed by top-tier Silicon Valley investors, our mission is to leverage cutting-edge large language models and advanced alignment techniques to drive innovation.

Job Title: Office & Internal Operations Manager

We are seeking a highly organized and proactive Office & Internal Operations Manager to oversee and coordinate the day-to-day administrative and internal operations functions. The ideal candidate will have excellent operational and communication skills, ensuring that both office and internal processes run smoothly and efficiently.

Key Responsibilities
  • Manage day-to-day office operations, including ordering supplies, managing equipment, and maintaining a clean and professional workspace.
  • Develop and implement office policies and procedures to improve operational efficiency.
  • Assist with onboarding new employees, including coordinating orientation, training, and office setup.
  • Maintain employee records, manage timesheets, and track vacation/sick leave.
  • Negotiate contracts and maintain relationships with office vendors, service providers, and suppliers.
  • Provide light administrative support to senior management and staff, including scheduling meetings and organizing travel arrangements.
  • Monitor and manage office budgets, including tracking expenses and preparing reports for management.
  • Liaise with the finance department to handle invoices, purchase orders, and other financial transactions.
  • Plan and coordinate office events, team-building activities, and meetings.
Qualifications
  • Exceptional organizational, multitasking, and prioritization skills, with high attention to detail and the ability to prioritize and manage multiple tasks under pressure.
  • A self-starter attitude with a hands-on approach and a thirst for challenges, willing to adapt to changing environments.
  • Excellent interpersonal and communication skills.
  • Proficiency in both English and Spanish is required.
Technical Skills
  • Proficiency in Google Suite (Docs, Sheets, Slides).
  • Ability to troubleshoot issues independently and provide quick, effective solutions.

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