Facilities Coordinator

hace 3 semanas


Madrid, Madrid, España Jones Lang Lasalle Incorporated A tiempo completo
Job Summary:

The Facilities Coordinator will be responsible for providing operational support to ensure the smooth functioning of our facilities. This includes assisting with maintenance and operations, vendor oversight, purchasing of materials and equipment, and occupancy services.

Key Responsibilities:
  • Assist with the coordination and scheduling of maintenance activities to ensure completion within defined Service Level Agreements (SLAs).
  • Work with internal departments such as IT, Security, Kitchen, and Real Estate to ensure all works within the office are completed to a high standard.
  • Take ownership of the CMMS systems to claim tickets and ensure all issues are completed within defined Service Level Agreements (SLAs).
  • Complete detailed inspections to discover all issues and assign tickets.
  • Ensure facilities are compliant with local building, health, safety, and fire codes and regulations, reporting any issues immediately through the appropriate channels.
  • Create and implement site operational rules and standard operating procedures.
  • Identify opportunities for improved operational standards.
  • Proactive in finding improvements and following through on a plan to complete.
  • Complete short and long-term projects for the client.
  • Ensure all work completed stays within the client's budget.
  • Identify cost-saving ideas on a monthly basis.
  • Coordinate special events in support of the client or JLL.
Requirements:
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
  • Support to track all site relevant actual spends vs. budget.
  • Ensure prompt and accurate management of purchase orders.

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