Facilities Coordinator

hace 3 semanas

Madrid, Madrid, España Jones Lang Lasalle Incorporated A tiempo completo
Job Summary

The Facilities Coordinator will be responsible for assisting with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of materials, equipment, and supplies, occupancy services, and helpdesk. This role will also provide administrative support where required.

Key Responsibilities
  • Assist with the coordination and scheduling of maintenance activities to ensure completion within the defined Service Level Agreement (SLA).
  • Work with all internal departments, including IT, Security, Kitchen, and Real Estate, to ensure all works within the office are completed to a high standard.
  • Take ownership of the CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs).
  • Convert requests outside of CMMS systems into tickets that can be tracked and resolved.
  • Complete detailed inspections to discover all issues and assign tickets.
  • Ensure that facilities are compliant with local building, health, safety, and fire codes and regulations, reporting any issues immediately through the appropriate channels.
  • Create and implement site operational rules and standard operating procedures.
  • Identify opportunities for improved operational standards.
  • Proactive in finding improvements and following through on a plan to complete.
  • Complete short and long-term projects for the client.
  • Ensure all work completed stays within the client's budget.
  • Identify cost-saving ideas on a monthly basis.
  • Coordinate special events in support of the client or JLL.
  • Pick-up, drop-off, prepare postage/labels.
  • Support the client event team with coordinating JLL onsite vendors to set up events.
  • Coordinate with the relevant client teams to set up co-location spaces.
  • Manage office supplies and reorder stock as required.
Requirements
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
  • Support to track all site relevant actual spends vs. budget.
  • Ensure prompt and accurate management of purchase orders.
  • Raising and receipting of purchase orders in Ariba or other systems as required.
  • Conduct regular audits to ensure safety procedures on site are in place and working.
  • Ensure all records are kept up to date in relevant locations.
  • Ensure H&S Roles and Responsibilities for the account are understood and in place on site.
  • Assist in carrying out safety procedures when needed.
  • Reporting on JLL H&S platforms as required.
  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works).
  • Work with our suppliers to develop a one team approach to managing the services and report any issues to JLL management.
  • Assist in the procurement of vendors and services as required.
What We Offer

At JLL, we empower our employees to shape a brighter way. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.

We offer a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation and benefits package.

Join us in shaping the future of real estate and creating a better world for our clients and communities.

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