Advisory PMO Coordinator

hace 4 semanas

Granada, Granada, España Alight A tiempo completo
About the Role

We are seeking a highly skilled and organized Advisory PMO Coordinator to join our team. As a key member of our Advisory team, you will play a critical role in supporting our customers on their HR Transformation journeys.

Key Responsibilities
  • Support Advisory projects on project management activities, including set up and maintenance of project management tools and document management systems.
  • Set up and maintain project document management systems, including client-facing tools and access management.
  • Create contact lists and manage access to tools and documents.
  • Signpost clients towards Smartsheet training materials.
  • Support tracking of activities and risk management, including maintaining RAID logs.
  • Perform weekly project financial reporting.
  • Help with activities related to project closure, including removal of accesses, closure, and proper storage of project documents and tools.
  • Fulfill project transition checklists if applicable.
  • Schedule, arrange, and facilitate project meetings and design workshops.
  • Document actions for initial project meetings and share outcomes with relevant stakeholders.
  • Support the Project Manager in creating and maintaining project management documents, such as Project Charter, Team Org Chart, Block plan, vacation plan, Cutover plan, testing progress tracking, etc.
  • Set up budget tracking in IDB.
  • Support billing and expenses processes.
  • Monitor budget expenditures and margin deviations from plan and alert the PM if necessary.
  • Update project healthcheck and project status slides.
  • Deputize for the PM during short-term absences.
  • Draft project communications, including Go-Live announcements.
  • Support the PM in updating final financial reporting, including extracting time reports from relevant tools.
  • Schedule, arrange, and support facilitation of project closure meetings.
  • Drive continuous improvement initiatives related to Alight's project management methodology.
  • Maintain a resource forecast in liaison with Advisory's Resource Manager and Advisory Market Leads.
  • Track and monitor project risks, issues, decisions, and actions logs and follow up with the Project Managers.
  • Track and support the change request process with necessary logs and documentation.
  • Ensure all systems are updated with required project information, including financials, planning, resources, etc.
Requirements
  • Degree in Business, Engineering, or relevant field of study.
  • Background as Project Coordinator/PMO or equivalent (business administration, finances, and taxes, quality control, etc.).
  • Fluent in English (written, oral). Other languages would be a big plus.
  • Excellent verbal and written communication and interpersonal skills.
  • Ability to communicate effectively with intermediate and high levels of management.
  • Analytical mind, with a facility to identify areas of improvement, root causes, and come up with good solutions.
  • Excellent Project Management skills.
  • Ability to remain flexible, quickly learn, and adapt.
  • Motivated self-starter with strong time management skills.
  • Aptitude to work collaboratively in an ambiguous environment, diligently applying team standards in day-to-day work.
  • Strong skills in MS Office applications, primarily: Word, PowerPoint, and Excel.
  • Knowledge of how to work with Smartsheet is required.
  • Knowledge of Alight's systems, project management environment, and tools and financial processes are a big plus.
  • 4+ years of working experience, with at least the last 2 years working on a project management-related role.
  • Experience working for a global organization with a multi-cultural environment.
Flexible Working

We consider flexible working arrangements wherever possible. Alight has been a leader in the flexible workspace and 'Top 100 Company for Remote Jobs' 5 years in a row.

Benefits

We offer programs and plans for a healthy mind, body, wallet, and life because it's essential our benefits care for the whole person. Options include a variety of health coverage options, wellbeing and support programs, retirement, vacation and sick leave, maternity, paternity & adoption leave, continuing education and training, as well as a number of voluntary benefit options.

By applying for a position with Alight, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Alight's employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.

Your candidacy is currently being considered for a requisition for an Alight Inc group company. As you may be aware, Alight has announced intent to divest its Payroll & Professional Services business to HIG Capital. After the transaction closes, this position will be aligned to the new Payroll & Professional Services owned by HIG Capital ('Divested Group'). By applying for this position which will be with the Divested Group company, you understand and agree to the information you submitted for your application with Alight being shared with the Divested Group company. In addition, if you are made an offer of employment, it will be contingent on your undergoing and successfully completing a background check consistent with the Divested Group company employment policies.

We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

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