Advisory PMO Coordinator

About Alight

At Alight, we believe a company's success starts with its people. Our core values are Champion People, Grow with Purpose, and Be Alight. We aim to connect passion with purpose and empower our colleagues to make a difference.

The Role

As an Advisory PMO Coordinator, you will support our team of advisory consultants on project management related tasks. Your responsibilities will include proactive monitoring and controlling of advisory project financials, maintaining project plans in Smartsheet, and coordinating activities to enable the delivery of advisory services on time and with high quality.

Key Responsibilities

1. 
   
2. Support Advisory projects on project management activities, such as set up and maintain project management tools (Smartsheet, OneNote, CIF, etc.)
   
3. Set up and maintain project document management systems (MS Teams, MoveIT & LAN folder) + Client facing (e.g. client connect, SharePoint, etc.)
   
4. Create contact lists, and manage access to tools and documents
   
5. Signpost the client towards Smartsheet training materials
   
6. Support on tracking of activities and risk management (e.g. maintain RAID Log)
   
7. Perform weekly project financial reporting
   
8. Help on activities related to project closure (including removal of accesses, closure and proper storage of project documents and tools and documentation of lessons learned
   
9. Fill project transition checklist if appropriate (for further project phases)
   
10. Schedule, arrange and facilitate project meetings (e.g. project kick-off meetings) and design workshops
    
11. Document actions for initial project meetings and share outcomes with relevant stakeholders
    
12. Support the Project Manager on creation and maintenance of project management documents, such as Project Charter, Team Org Chart, Block plan, vacation plan, Cutover plan, testing progress tracking, etc.
    
13. Set up budget tracking in IDB
    
14. Support billing and expenses processes
    
15. Monitor closely and alert PM if needed on budget expend and/or margin deviations from plan
    
16. Update project healthcheck and project status slides
    
17. Deputise for PM during short term absences (vacation, sickness, etc)
    
18. Draft project communications (e.g. Go-Live announcements)
    
19. Support PM on updating final financial reporting, including extracting time reports from the relevant tools
    
20. Schedule, arrange and support facilitation of project closure meetings
    
21. Drive continuous improvement initiatives related to Alight's project management methodology
    
22. Maintain a resource forecast in liaison with Advisory's Resource Manager and Advisory Market Leads
    
23. Track and monitor project risks, issues, decisions and actions logs and follow up with the Project Managers
    
24. Track and support the change request process with necessary logs and documentation
    
25. Ensure all systems are updated with the required project information including financials, planning, resources, etc.
    

Requirements

1. 
   
2. Degree in Business, Engineering or relevant field of study.
   
3. Background as Project Coordinator/PMO or equivalent (business administration, finances and taxes, quality control, etc.)
   
4. Fluent in English (written, oral). Other languages would be a big plus.
   
5. Excellent verbal and written communication and interpersonal skills.
   
6. Ability to communicate effectively with intermediate and high levels of management
   
7. Analytical mind, with a facility to identify areas of improvement, root causes and come up with good solutions.
   
8. Excellent Project Management skills
   
9. Ability to remain flexible, quickly learn and adapt.
   
10. Motivated self-starter with strong time management skills
    
11. Aptitude to work collaboratively in an ambiguous environment, diligently applying team standards in day-to-day work
    
12. Strong skills in MS Office applications, primarily: Word, PowerPoint and Excel
    
13. Knowledge of how to work with Smartsheet is required
    
14. Knowledge of Alight's systems, project management environment and tools and financial processes are a big plus
    
15. 4+ years of working experience, with at least the last 2 years working on a project management related role.
    
16. Experience working for a global organization with a multi-cultural environment
    

Flexible Working

We consider flexible working arrangements wherever possible. Alight has been a leader in the flexible workspace and "Top 100 Company for Remote Jobs" 5 years in a row.

Benefits

We offer programs and plans for a healthy mind, body, wallet and life because it's important our benefits care for the whole person. Options include a variety of health coverage options, wellbeing and support programs, retirement, vacation and sick leave, maternity, paternity & adoption leave, continuing education and training as well as a number of voluntary benefit options.