Administrative Support Professional

hace 2 semanas


Tarragona, Tarragona, España HITEC Power Protection A tiempo completo

We are seeking an Administrative Support Professional to join our team and support the Spanish entity of HITEC Power Protection. This role involves a mix of administrative, secretarial, and facilitating responsibilities, making it ideal for someone who thrives in a dynamic environment and enjoys being the backbone of office operations.

Main activities

  • Administrative Support: Provide general administrative assistance, including handling phone calls in a professional manner, welcoming visitors, and managing incoming and outgoing post.
  • Financial Support: Assist the Financial Accountant and our external administrative consultant in Spain with invoice and document management.
  • Office Facilitation:
    • Book travel arrangements, maintain office supply stocks, and manage orders for office supplies and furniture.
    • Support field service colleagues with necessary site access documentation.
    • Coordinate required training for field service engineers and manage safety audit preparations.
  • Facility Management: Ensure that the company's premises are well-maintained, orderly, and presentable.
  • Communication:
    • Provide proactive support to management and team members, identifying opportunities for process improvements.

Maintain clear communication with colleagues and ensure smooth day-to-day operations.

Requirements

  • Education: Qualification in administrative and secretarial work, preferably at a vocational secondary education level.
  • Experience: 3-5 years of relevant experience in a similar administrative or office support role.
  • Languages: Fluent in both written and spoken English and Spanish.
  • Technical Skills: Proficient with MS Office applications and standard secretarial tools.
  • You are highly organized, detail-oriented, and able to work independently.
  • You are proactive, take initiative, and enjoy finding ways to improve daily operations.
  • You are a strong communicator and a team player.


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