Administrative Support Professional
hace 2 semanas
We are seeking an Administrative Support Professional to join our team and support the Spanish entity of HITEC Power Protection. This role involves a mix of administrative, secretarial, and facilitating responsibilities, making it ideal for someone who thrives in a dynamic environment and enjoys being the backbone of office operations.
Main activities
- Administrative Support: Provide general administrative assistance, including handling phone calls in a professional manner, welcoming visitors, and managing incoming and outgoing post.
- Financial Support: Assist the Financial Accountant and our external administrative consultant in Spain with invoice and document management.
- Office Facilitation:
- Book travel arrangements, maintain office supply stocks, and manage orders for office supplies and furniture.
- Support field service colleagues with necessary site access documentation.
- Coordinate required training for field service engineers and manage safety audit preparations.
- Facility Management: Ensure that the company's premises are well-maintained, orderly, and presentable.
- Communication:
- Provide proactive support to management and team members, identifying opportunities for process improvements.
Maintain clear communication with colleagues and ensure smooth day-to-day operations.
Requirements
- Education: Qualification in administrative and secretarial work, preferably at a vocational secondary education level.
- Experience: 3-5 years of relevant experience in a similar administrative or office support role.
- Languages: Fluent in both written and spoken English and Spanish.
- Technical Skills: Proficient with MS Office applications and standard secretarial tools.
- You are highly organized, detail-oriented, and able to work independently.
- You are proactive, take initiative, and enjoy finding ways to improve daily operations.
- You are a strong communicator and a team player.
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