Administrative Coordinator

We are seeking a dynamic and highly organized Office Assistant to support the Spanish entity of HITEC Power Protection. This role involves a mix of administrative, secretarial, and facilitating responsibilities, making it ideal for someone who thrives in a dynamic environment and enjoys being the backbone of office operations.

Main activities:

• Administrative Support: Provide general administrative assistance, including handling phone calls in a professional manner, welcoming visitors, and managing incoming and outgoing post.
• Financial Support: Assist the Financial Accountant (based in the Netherlands) and our external administrative consultant in Spain with invoice and document management.
• Office Facilitation:
  • Book travel arrangements, maintain office supply stocks, and manage orders for office supplies and furniture.
  • Support field service colleagues with necessary site access documentation.
  • Coordinate required training for field service engineers and manage safety audit preparations.
• Facility Management: Ensure that the company's premises are well-maintained, orderly, and presentable.
• Communication:
  • Provide proactive support to management and team members, identifying opportunities for process improvements.

Maintain clear communication with colleagues and ensure smooth day-to-day operations.

Requirements:

• Education: Qualification in administrative and secretarial work, preferably at a vocational secondary education level.
• Experience: 3-5 years of relevant experience in a similar administrative or office support role.
• Languages: Fluent in both written and spoken English and Spanish.
• Technical Skills: Proficient with MS Office applications and standard secretarial tools.
• You are highly organized, detail oriented, and able to work independently.
• You are proactive, taking initiative and finding ways to improve daily operations.
• You are a strong communicator and team player.