Corporate Secretary Trainee

We are seeking a highly motivated and detail-oriented Corporate Secretary Trainee to join our team at Fundcraft Holdco S.L. in Girona, Spain.

As a Corporate Secretary Trainee, you will be responsible for assisting with various administrative processes through our proprietary platform, gaining hands-on experience and knowledge in fund operations.

You will work under the mentorship of experienced associates and managers, developing your skills while contributing to maintaining high quality and efficiency standards.

• Assist in the execution of daily Corporate Secretary tasks for clients, developing knowledge of core processes and best practices.
• Assist the management, filing, and retrieval of both physical and digital documents, ensuring compliance with our record-keeping policies, including coordinating with courier services as required.
• Maintain archiving procedures and transition hard-copy documents to digital formats for long-term storage and easy accessibility.
• Manage the regular review of archived documents, coordinating the secure disposal of outdated records following our retention policies.
• Support basic clerical tasks such as filing, photocopying, and scanning to support the Corporate Secretary team's daily operations.
• Support the collection and preparation of Board Minutes, ensuring compliance with internal and external standards.
• Help maintain accurate investor records and documentation using our platform, contributing to organised and accessible data management.
• Participate in the onboarding process for new clients and funds, providing support across Corporate Secretary activities to ensure smooth transitions and quality product delivery.
• Collaborate with team members to address client queries promptly, focusing on maintaining high levels of client satisfaction.
• Engage in training sessions and development opportunities, expanding your understanding of relevant regulations and how they impact Corporate Secretary delivery on our platform.
• Contribute to ongoing process improvements by sharing feedback and observations, helping enhance product delivery quality and operational efficiency.

• Education: High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Experience: Previous experience as a receptionist, administrative assistant, or in a related role is preferred but not required.
• Skills & Expected Behaviours: Strong organisational skills with attention to detail, willingness to learn and engage in new processes, effective communication and teamwork abilities, proficiency in basic office tools (e.g., Google Suite, Microsoft Office), interest in corporate governance, fund services, and documentation practices.

• A competitive salary of €25,000 per annum.
• The opportunity to work in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• An ergonomically designed workspace within our spacious, modern offices located conveniently in the heart of Girona.
• Daily fresh fruit and coffee.
• Monthly afterworks organised by the company to unwind and strengthen team connections.