Production Coordinator

hace 4 días

Madrid, Madrid, España California Museum-Photography A tiempo completo

Job Summary

As a Production Coordinator at California Museum-Photography, you will provide critical support to the Department Manager and serve as the first point of contact for department team members. Your responsibilities will include maintaining departmental records and reports, communicating the day's scheduled events, arranging key meetings, and providing general administrative support.

Key Responsibilities

• Understand the department's workflow and dependencies from other departments.
• Collaborate with the Production Supervisor and Department Head to maintain and manage the department schedule.
• Track progress of tasks for assigned artists or sequences in Shotgun to reflect scheduled, in-progress, and completed departmental work.
• Partner with the Production Supervisor and Department Head to set priorities for the department, taking into account the priorities of the show established by the Production Supervisors and the Production Manager.
• Enter and maintain production data in the studio's production database and related departmental records to reflect scheduled, in-progress, and completed departmental work.
• Schedule meetings at the request of the Manager and Lead(s); proactively maintain the calendar with alertness to topics, deadlines, and conflicts; manage the schedules of key personnel.
• Ensure proper preparation for all meetings and reviews; record and publish notes from meetings and reviews that accurately reflect action items and distribute as needed.
• Coordinate work that enters and leaves the department to ensure completeness; provide administrative support as needed to ensure that communications are accurate and complete.
• As second in command to the Production Supervisor, proactively respond to requests for information and assistance from those within and outside of the department.
• Follow up with Artist Leads on a daily basis to ensure task deliveries remain on schedule.
• Assist the Production Supervisor with maintaining quotas, deadlines, and inventory, ensuring departmental productivity goals are consistently met; generate weekly reports from department quotas; bring concerns about potential schedule or budget overruns to the Production Supervisor and Production Manager.

Requirements

• Strong organizational and communication skills.
• Ability to work effectively in a fast-paced environment with multiple priorities and deadlines.
• Proficiency in Shotgun and other production software.
• Strong analytical and problem-solving skills.
• Ability to work collaboratively with cross-functional teams.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work with a talented team of professionals in the film and television industry.
• Professional development and growth opportunities.
• Collaborative and dynamic work environment.

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