Program Coordinator Assistant

hace 5 días

Barcelona, Barcelona, España Europe SAI Programs A tiempo completo
Job Description

Europe SAI Programs is seeking a highly skilled and motivated individual to fill the position of Assistant Program Coordinator in Barcelona. This is a full-time position that requires excellent communication skills, both written and verbal, in English and Spanish.

Key Responsibilities:

  • Assist with logistics for student arrivals and coordinate student orientation, including reserving spaces, creating content, updating presentations, organizing arrival events and tours.
  • Assist in inclusive events according to SAI procedures as required.
  • Advise and assist students with issues such as roommate disputes, homesickness, housing maintenance issues, and provide support as needed.
  • Rotate as emergency contact 24/7 while programs are in session, responding to emergencies and accompanying students to doctor appointments, police stations, and other locations as required.
  • Execute SAI Disciplinary Procedures when necessary.
  • Assist with programming budgeting and reconciliation according to SAI Accounting Procedures.
  • Communicate with parents and students before, during, and after the semester according to SAI's Communication Policy.
  • Serve as office receptionist and first point of contact.
  • Manage the general email account for the Barcelona office.
  • Manage office operations, including managing office supply inventory, office classroom rental, and other administrative tasks.
  • Assist with housing as required.
  • Assist with the permit to stay process.
  • Support the Program Director and Program/Housing Coordinator as needed.

Requirements:

  • Excellent communication skills in both English and Spanish.
  • Legal ability to work in Spain.
  • Knowledge of U.S. Higher Education systems and study abroad programs.
  • Passion for working with university students and helping them engage with the local culture.
  • Attention to detail.
  • Events management experience.
  • Ability to prioritize and problem-solve.
  • Flexibility.
  • At least 2 years of work experience.
  • Good customer service skills.
  • Knowledge of Microsoft Office and Google suite.
  • Willingness to work some evenings and weekends.

Working Conditions:

  • Full-time position.
  • Temporary contract (6 months).

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