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Program Coordinator

hace 2 meses

Barcelona, Barcelona, España Omega Crm Consulting A tiempo completo

Job Summary

Omega CRM Consulting is seeking a highly skilled Program Coordinator to collaborate with one of the top 15 global pharmaceutical companies. As a key member of our team, you will be responsible for the integrated planning and monitoring of the program and its projects.

Key Responsibilities

  • Develop and maintain a master Integrated Program Plan, incorporating project plans and program-level activities into an accurate timeline.
  • Identify and track inter-project dependencies, ensuring seamless collaboration among team members.
  • Create a Resource Plan, outlining roles and responsibilities, and continuously update the plan based on project planning changes.
  • Establish expectations for review points based on program milestones, ensuring timely progress and decision-making.
  • Support all aspects of Program Financial Management, including budget setting, corridor planning, and tracking actuals and forecast for the overall program.
  • Work closely with the Financial Controller to monitor actuals and forecast, and initiate the Vendor Contract approval process for all required contracts/purchase orders.
  • Identify, notify, and track accruals and year-end provisioning across the program, ensuring compliance with financial regulations.
  • Contribute to proposal and planning documentation, including the Program Contract (Blueprint), Program Governance Project Contract, and Business Case.
  • Ensure that Business Case and Integrated Plan are well-informed by constraints, and that planning or case-making assumptions are documented.
  • Draft Project Contracts and work with Project Managers to tie contracts back to plans and back to the master Integrated Program Plan.
  • Perform general document management duties, ensuring that the program's Shareroom site and project sites are maintained, including versioning, ongoing content management for 'living' documents, and access controls.
  • Administer the program's Action/Issue Log, tracking program-related tasks, and run the Program Governance Project, which tracks program management costs and work items not associated with the program's child projects.
  • Track program team membership in a Program Organization Chart, including project resources and business client members.
  • Set up and coordinate planning and status meetings, take Meeting Minutes, and ensure action items are assigned.
  • Set up and coordinate Steering Committee meetings, prepare the Program Manager for Steering Committee reporting, and take Meeting Minutes to ensure decisions are clear and the Steering Committee is effectively involved in risk management.
  • Quality assure P360 (MS Project and UMT Tool) data is correct and the system is used effectively by the Project Managers, and ensure portfolio reports are accurate and up-to-date for PRBs.
  • Track actuals coming over from the finance systems, escalate issues, and aid with learning and resolving region-specific budget management procedures.
  • Maintain the program's Risk Register and roll up appropriate project risks.

Requirements

  • Strong project management skills, with experience in integrated planning and monitoring.
  • Excellent communication and collaboration skills, with the ability to work effectively with cross-functional teams.
  • Strong analytical and problem-solving skills, with the ability to identify and track inter-project dependencies.
  • Proficiency in MS Project and UMT Tool, with experience in P360 data management.
  • Strong financial management skills, with experience in budget setting, corridor planning, and tracking actuals and forecast.
  • Ability to work in a fast-paced environment, with multiple priorities and deadlines.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.