Accounts Payable Specialist

hace 20 horas

Guadalajara, Guadalajara, España Brown-Forman A tiempo completo
Job Summary

We are seeking an experienced Accounts Payable Analyst to join our team at Brown-Forman. As an Accounts Payable Analyst, you will be responsible for managing and ensuring the correct application of invoices received, in accordance with the requirements of tax laws, so that they are correctly presented in the Financial Statements.

Key Responsibilities
  • Manage the global workflow of vendor invoices to our internal and external customers, facilitating the payment of company liabilities in a timely and accurate manner.
  • Work with customers to resolve/troubleshoot exceptions or obstructions to this process; identify and implement efficiencies; support other payment processing centers; assist in transitioning to a paperless and automated processing center environment; and provide analysis and metrics within and outside the department using various reporting tools.
  • Effectively perform daily accounts payable function for designated business areas managed in Mexico: Process PO invoices through invoice processing and SAP Systems.
  • Research, analyze, and resolve vendor and customer issues in a timely, accurate, and professional manner.
  • Manage the global workflow of invoices to buyers and approvers.
  • Interact where needed to efficiently accumulate general ledger coding, authorizations, and other information to facilitate timely and accurate payments.
  • Develop and maintain an understanding of international business practices, including currencies, basic tax laws governing those taxing bodies serviced by our department, and local customs.
  • Work with other departments at Brown-Forman where needed in support of this function.
  • Identify root cause analysis of invoice processing and posting errors and resolve errors in a timely and accurate manner.
  • Test upgrades and enhancements applied to invoice processing and SAP accounts payable system.
  • Maintain professional and effective communication with internal and external customers in a timely and persistent manner using superior customer service skills.
  • Perform other duties as assigned.
  • Train Accounts Payable staff and end users: Responsible for training end users on invoice processing procedures.
  • Cross-train with Accounts Payable team members.
  • Maintain and update Accounts Payable documentation and training materials.
  • Back up and support global payment analyst position: Maintain Vendor Master Bank information tables in SAP and coordinate any necessary support with the Treasury or Strategic sourcing departments.
  • Generate domestic (ACH transfers, wires, drafts, checks) and international payments; perform related audits; deliver any required reporting; and troubleshoot/resolve exceptions in a timely and accurate manner.
  • Coordinate all necessary steps/transactions relating to voided checks, stop-pays, check re-issues and check copies in SAP and 3rd party vendor systems in a timely and accurate manner.
  • Leverage systems skills to further departmental efficiencies: Develop and maintain strong SAP abilities in purchasing, general ledger, and SAP sales/order entry areas.
  • Support other global Accounts Payable satellite processing centers in current Accounts Payable methods and system techniques in the Invoice Processing system and SAP.
  • Support new Accounts Payable system enhancements as they arise.
  • Perform Accounts Payable Analysis/Reporting (Account Recons): Perform monthly account reconciliations.
  • Ability to analyze and follow up with various Brown-Forman locations around the globe to resolve outstanding issues.
  • Generate and distribute monthly and Ad hoc invoice reports.
Requirements
  • Bachelor's degree in Accounting, Finance or Business Administration.
  • 3 – 5 years experience in an automated ERP invoice processing environment, preferably SAP and Coupa.
  • Strong analytical and problem-solving skills.
  • Excellent customer service/communication skills and an ability to develop/maintain effective work relationships with customers at all levels and with other team members.
  • Proficient in Microsoft Excel.
  • Experience working with international currencies, taxes, and business processes, including determining resolutions to issues, errors, etc.
  • High energy level, ability to work independently, and multi-task effectively in a service organization.
  • Ability to work a flexible schedule, including extended hours.
  • Excellent written verbal communication skills.
  • Extensive experience in Coupa implementation.
  • Advanced English.
What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come.

As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience.

We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

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