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Assistant Director of Finance
hace 2 meses
**Job Summary**
The Assistant Director of Finance will be responsible for the efficient management of the Accounting and Finance Department at Grand Hyatt Barcelona. This role will oversee the daily operations of the department, ensuring that all financial processes are running smoothly and in line with the company's corporate strategies and brand standards.
**Key Responsibilities**
- **Operational Management**
- Ensure that each section of the Accounting and Finance Department is managed efficiently, maximizing the utilization of technology.
- Review all Purchase Orders to ensure that the correct charts of account codes are used.
- Maintain and program Master Keys for the hotel, and to keep good working of the interfaces.
- Keep and safeguard all contracts, leases, insurance policies, and all legal and financial documents.
- **Income Audit**
- Supervise the review and approval of daily IJ (income Journal).
- Review all spot checks such as cash counts, conducted by the income auditors.
- **Accounts Payable**
- Review invoice postings.
- Review weekly payment proposal and check manuals international payments.
- Check and approve all Petty Cash claims/reimbursements.
- Ensure that AP ledger is clear.
- **Accounts Receivable/Credit**
- Review AR is clear.
- Participate during monthly credit meetings.
- Approve all rebates, write-offs, and transfers.
- Review the daily In-house Guest Credit and deposit ledgers.
- **General Accounting**
- Prepare month-end all Journal Vouchers.
- Review all Balance Sheet accounts ensuring schedules are prepared on time and accurately.
- Participate in the review of the financial results after closing.
- **Finance Management Support**
- Assist the Director of Finance in monthly financial reporting and analysis.
- Assist the Director of Finance in compiling budgets and forecasts and assist Department Heads by providing historical data or support details.
- Assist with the preparation of special statistical reports which local management or the Area Office may require.
- **Customer Service**
- Support the hotel's focus on service excellence by training and assisting other departments.
- Ensure that Finance personnel provide the appropriate level of professional, courteous, and caring service to other employees (internal customers) and other visitors to the division.
- Handle all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to ensure problems are resolved satisfactorily.
- Maintain positive guest and colleague interactions with good working relationships.
- Maximize employee productivity through the use of multi-skilling, multi-tasking, and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.
