Administrative Support Specialist
hace 2 semanas
Eli Lilly and Company is seeking a highly skilled Administrative Support Specialist to provide critical administrative support to the MQ Site Head / Site Lead Team and team members belonging to its organization.
Key Responsibilities- Proactively maintain daily calendars, initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
- Assist with organizing team meetings and related logistics.
- Coordinate and arrange travel: transportation, hotel, rental car.
- Process expense reports.
- Adapt to change quickly and to the tools for streamlining administrative work.
- Provide direction and guidance regarding to the administrative tasks that team members need to develop on their own (e.g., calendaring, travel, expense reporting, etc.).
- Attend team meetings as assigned or directed.
- Create and edit documents, spreadsheets and presentations.
- Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
- Assist with administrative tasks in pre-boarding and onboarding of new employees to the area as requested.
- Create Purchase Orders (POs) for the Team.
- Identify innovative techniques to increase productivity across the team.
- Handle additional administrative support or special projects as assigned by the Manager.
- Help and support the Alcobendas MQ Site with the internal communication (Monthly newsletter, Internal's TV...).
- Higher professional education on international Secretaryship, Administration and Finance, Assistant Director.
- At least 5 years of experience in a professional work environment or in administrative/office management position.
- Spanish Bilingual.
- English level C1 or above.
- Strong Interpersonal and organization skills.
- Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint etc.).
- Ability to work independently with a high level of self-management in a dynamic work environment.
- Ability to adapt to change and process improvements.
- Ability to prioritize and seek guidance when multiple and competing priorities arise.
- Excellent written and verbal communication skills.
- Must be able to maintain confidential information.
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