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Payroll & Benefits Manager - Madrid

hace 2 meses

Madrid Centro, Madrid, España Reconocida empresa A tiempo completo
About the Role

We are seeking a highly skilled Payroll & Benefits Manager to join our team in Madrid. As a key member of our Global Total Rewards team, you will play a critical role in providing operational, vendor management, and project oversight relating to Benefits & Payroll processing.

Key Responsibilities
  1. Compliance and Administration: Ensure compliance with Spanish Labor, Income Tax, Social Security, CBA, and other applicable legislation requirements in accordance with company guidelines.
  2. Benefits Administration: Administration of all CBA-mandated and supplemental leaves, health and insurance plans, tax-efficient voucher schemes and perks, including processing of enrolments, changes, and terminations.
  3. Issue Resolution: Facilitate effective resolution of issues raised through HR business partners, managers, and employees and act as a liaison with benefit and payroll vendors.
  4. Global Support: Work with the Global Total Rewards Team by providing local support as follows:
    1. Plan Recommendations: Preparing recommendations for new plan and existing plan renewals, presenting these to decision-making leadership, coordinating approvals and updating relevant systems, agreements, as well as, preparing new/updated communications, training materials, presentations, new benefit orientations, etc.
    2. Benefits Management: Management of global benefits programs, champion networks, and coordinating related events.
    3. Reporting and Analysis: Preparing analyses and reports for Global HR, Finance, Tax, Audit, and local management.
    4. Trend Monitoring: Monitoring trends in Spain, reviewing benefit offerings, collating feedback from brokers, advisers, managers, HR and employees by putting forward evidence-based recommendations to the International Benefits Team.
    5. Project Initiatives: Participate and occasionally lead project initiatives impacting Benefits and Payroll.
    6. Equity Processing: Understanding of Equity processing and reporting for RSUs and ESPP programs.
  5. Operational Controls: Identify, document, and establish key processing and operational controls including, but not limited to:
    1. Payroll Processing: Aggregating key details to facilitate accurate and timely processing between Workday and BDO.
    2. Audit and Reconciliation: Audit, balance, and reconciliation of each payroll on a monthly and annual basis.
    3. Confidentiality: Strong focus on maintaining compliance and appropriately handling confidential information.
    4. Employee Transfers: Coordinate employee transfers/relocation activities within the company.
    5. Internal Communications: Prepare internal employee communications on benefits and/or payroll deadlines to ensure effective, accurate, and timely dissemination of information.
Requirements
  1. Education and Experience: Bachelor's degree and minimum of 5 years of benefits and payroll administration experience within a mid-size or large Spain-based employer.
  2. Skills and Abilities: Self-starter who effectively plans work, sets priorities, and can manage several complex projects simultaneously while working under pressure to meet deadlines; priorities can shift, so agility is essential.
  3. Customer Service: Exceptional high-touch customer service and follow-up skills with strong attention to detail and accuracy.
  4. Regulatory Knowledge: Knowledge of government and CBA-related regulations, filings, and compliance requirements related to employee benefit programs and leaves.
  5. Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint) and HRIS system, Workday experience is a plus.
  6. Language Skills: Fluent in both English and Spanish.
  7. Payroll Regulatory Requirements: Strong knowledge of payroll regulatory requirements.
  8. Interpersonal Skills: Ability to work in both a team environment and independently while adhering to procedures.
  9. Team Player: Strong interpersonal skills and innovative team player.
About Us

We are a recognized company that prides ourselves as being one of the most creative and innovative places to work, creativity, innovation, efficiency, diversity, and philanthropy are among the core tenets of our organization and are integral drivers of our continued success.

We pride ourselves on creating environments where employees are encouraged to be themselves, inquisitive, collaborative, and to grow.