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Conference and Events Planning Assistant Manager

hace 2 meses

Cádiz, Cádiz, España Accor Hotels A tiempo completo
Conference and Events Planning Assistant Manager

Accor Hotels is seeking a highly organized and detail-oriented Conference and Events Planning Assistant Manager to join our team. As a key member of our events team, you will be responsible for supporting the planning, coordination, and execution of conferences and events.

Main Responsibilities:
  • Organize and manage conference and events business from confirmation to post-event follow-up
  • Work closely with the Conference and Events Planning Manager to support, guide, and train colleagues
  • Develop and manage event timelines, schedules, and checklists to ensure timely completion of tasks
  • Assist in post-event evaluations, gathering feedback, and preparing reports to assess event success and areas for improvement
  • Develop and maintain professional relationships with clients and ensure effective communication
  • Prepare event planning documents, including Request for Information, Event Orders, Invoices, and Floorplans
  • Ensure progress deposits and final accounts are invoiced and payments received in a timely manner
  • Coordinate between Conference and Events and operational departments to ensure conference preparations are made
  • Host site inspections, pre-conference meetings, and post-conference reviews with clients
Requirements:
  • Qualification in Event Planning, Hospitality Management, or a related field (desirable)
  • Proven experience in event planning or coordination
  • Adaptable and quick-thinking with problem-solving skills
  • Strong organizational and multitasking skills with the ability to manage multiple events simultaneously
  • Excellent communication and interpersonal skills with a customer-focused approach
  • Proficiency in event management software and Microsoft Office Suite (including DELPHI and OPERA)
Benefits and Perks:
  • On-site car park while on duty
  • Access to confidential Employee Assistance Program
  • Inclusive and diverse environment
  • Reward and recognition programs