Family Office Executive Assistant

hace 2 semanas

Madrid Centro, Madrid, España Agreus A tiempo completo
Job Summary

Agreus is seeking a highly organized and proactive Executive Assistant to work closely with a key family member in our Madrid office. The ideal candidate will be resourceful, detail-oriented, and capable of managing both personal and professional priorities in a fast-paced environment.

Key Responsibilities
  1. Personal Scheduling and Coordination
  • Manage personal schedules, including appointments, travel arrangements, and social engagements.
Communication and Correspondence
  • Act as the primary point of contact for the key family member, managing communication, including emails, phone calls, and correspondence.
Calendar Management
  • Oversee calendar management, ensuring all commitments are prioritized.
Document Preparation and Maintenance
  • Prepare and maintain confidential documents and reports.
Filing and Record-Keeping
  • Manage filing systems in conjunction with the family office team, to ensure quick and easy access to important information.
Travel Coordination
  1. International Travel Planning
  • Plan and coordinate international travel arrangements, including flights, accommodations, itineraries, and ground transportation.
Travel Documentation
  • Handle visas, passport renewals, and other travel documentation.
Project Management
  1. Family Project Support
  • Assist in managing family projects, including renovations, real estate, and other personal investments.
Project Coordination
  • Coordinate with the in-house family office team, contractors, service providers, and other professionals to ensure timely completion of projects.
Research and Recommendations
  • Provide research and recommendations on family-related initiatives.
Financial and Administrative Support
  • Liaise with accountants, lawyers, and financial advisors on personal financial matters as needed.
Requirements
  1. Education and Experience
  • Bachelor's degree or equivalent experience preferred.
Language Skills
  • Native or fluent in Spanish and English; other languages are a plus.
Administrative Skills
  • Exceptional organizational and multitasking skills, with attention to detail.
Communication and Interpersonal Skills
  • Ability to work independently, anticipate needs, and make sound decisions.
Technical Skills
  • Strong written and verbal communication skills.
Discretion and Confidentiality
  • Highest level of discretion and confidentiality.
Software Proficiency
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), project management tools, and other relevant software.
Additional Requirements
  1. Flexibility and Adaptability
  • Flexibility to travel and work outside regular hours when required.
International Travel Knowledge
  • A strong understanding of Madrid and international travel logistics.
Driver's License
  • Valid driver's license is preferred.

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