Office Administrator

About Us

The Property Development Group is a leading construction firm specializing in residential and commercial construction projects. With a commitment to excellence and a passion for building, we pride ourselves on delivering high-quality projects on time and within budget. Our team is dedicated to maintaining strong relationships with clients, suppliers, and the community.

Job Overview

We are seeking a bilingual (English and Spanish) administrative professional to join our dynamic team. The ideal candidate will be responsible for the day-to-day running of our office, ensuring smooth operations and effective communication. This role involves liaison with suppliers and clients, bookkeeping, managing business communications, and reporting directly to the directors.

Key Responsibilities

• Manage daily office operations to ensure efficiency and productivity.
• Act as the first point of contact for suppliers and clients, handling inquiries and facilitating communication.
• Perform bookkeeping tasks, including invoicing, expense tracking, and financial record maintenance.
• Create and schedule business communications to enhance our online presence and engage with our audience.
• Prepare and present reports to the directors, providing insights and updates on various aspects of the business.
• Maintain office supplies inventory and place orders as needed.
• Assist in coordinating meetings, appointments, and events.
• Handle confidential information with integrity and discretion.
• Generally assist the Managing Director in some of the day-to-day tasks with other business interests.

Qualifications

• Fluent in English and Spanish (both written and verbal).
• Proven experience as an administrative professional, office assistant, or relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and bookkeeping.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Experience with business communications management and content creation ideal but not essential as full training can be provided.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Knowledge of the construction industry is a plus but not required.

What We Offer

• Competitive salary based on experience.
• Opportunities for professional development and career growth.
• A positive and supportive work environment.
• Full-time contract to include usual benefits.