Executive Assistant
hace 2 días
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our President. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Diary Management: Schedule meetings between the President and their direct reports, committees, and groups.
- Project Support: Work on delegated projects and research as directed to support the President in their preparation for meetings and presentations.
- Information Management: Manage the process from start to finish of obtaining briefings and papers from the Leadership Team on behalf of the President.
- Communication: Filter general information, queries, phone calls, and invitations to the President by redirecting or taking forward such contact as appropriate.
- Record Keeping: Keep and maintain an accurate record of papers and electronic correspondence on behalf of the President.
- Confidentiality: Handle confidential information; organize and maintain files.
- Correspondence: Prepare correspondence on behalf of the President in their absence.
- Guest Management: Meet and greet President's guests and ensure they are looked after.
- Stakeholder Relationships: Support and develop internal and external stakeholder relationships, including the Chair of Trustees and individual Trustees.
- Company Secretary: Actively support the Executive Team in their role as Company Secretary, including planning, monitoring, recording information, communicating with Trustees, and updating documentation.
- Board Administration: Support Board administration, sharing dates and meeting papers, and diarizing Board and subcommittee meetings.
- Minimum 3 years of experience as a Personal or Executive Assistant.
- Experience of Company Secretary obligations.
- Knowledge of standard office administrative practices and procedures.
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