Executive Assistant

hace 2 días


Madrid Centro, Madrid, España Ferruelo y Velasco A tiempo completo
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our President. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities
  1. Diary Management: Schedule meetings between the President and their direct reports, committees, and groups.
  2. Project Support: Work on delegated projects and research as directed to support the President in their preparation for meetings and presentations.
  3. Information Management: Manage the process from start to finish of obtaining briefings and papers from the Leadership Team on behalf of the President.
  4. Communication: Filter general information, queries, phone calls, and invitations to the President by redirecting or taking forward such contact as appropriate.
  5. Record Keeping: Keep and maintain an accurate record of papers and electronic correspondence on behalf of the President.
  6. Confidentiality: Handle confidential information; organize and maintain files.
  7. Correspondence: Prepare correspondence on behalf of the President in their absence.
  8. Guest Management: Meet and greet President's guests and ensure they are looked after.
  9. Stakeholder Relationships: Support and develop internal and external stakeholder relationships, including the Chair of Trustees and individual Trustees.
  10. Company Secretary: Actively support the Executive Team in their role as Company Secretary, including planning, monitoring, recording information, communicating with Trustees, and updating documentation.
  11. Board Administration: Support Board administration, sharing dates and meeting papers, and diarizing Board and subcommittee meetings.
Requirements
  1. Minimum 3 years of experience as a Personal or Executive Assistant.
  2. Experience of Company Secretary obligations.
  3. Knowledge of standard office administrative practices and procedures.


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