Project Manager Mice

Project Manager – MICE (Corporate Events @ DMC)

Location:
BarcelonaEmployment type: Full-time, on-siteAbout Nanoek EventsNanoek Events S.
L. is a Destination Management Company specialising in meetings, incentives and corporate events throughout Spain.
With more than 30 years of experience and offices in Barcelona and Madrid, we create tailored event experiences for international organisations, combining creativity, strategic thinking and precise execution.
We work closely with our clients to understand their objectives, represent their brands and deliver every project to the highest operational standards. Our team is collaborative, hands-on and committed to quality, innovation and exceptional client service.

About the Role
We are looking for a motivated and client-focused Project Manager to join our Barcelona team.
You will manage corporate events and destination programmes from the initial brief and creative proposal through planning, delivery, financial closure and post-event evaluation.
This is a hands-on role requiring strong organisational and commercial skills, meticulous attention to detail and the ability to remain calm and solution-oriented in a fast-moving environment.
For us, attitude is just as important as experience. We are looking for someone proactive, enthusiastic and reliable who takes ownership, supports the team and genuinely enjoys creating exceptional experiences for clients.
Collaboration is an essential part of the role. The Project Manager will work closely with colleagues and project leads, actively incorporating their guidance, experience and feedback. Proposals, budgets and key client communications must be internally reviewed and aligned with the relevant team members before being presented to the client.

Key Responsibilities
Project Planning and DevelopmentUnderstand client objectives and translate them into clear, creative and operationally viable event proposals.
Develop comprehensive project plans, defining scope, deliverables, schedules, responsibilities and deadlines.
Create event concepts, programmes and presentations in collaboration with clients and internal teams.
Identify the personnel, equipment, materials and suppliers required for each project.
Conduct risk assessments and prepare contingency plans.
Client and Stakeholder ManagementAct as a key point of contact for clients throughout the project lifecycle.
Maintain clear, fluid and professional communication with clients, suppliers and internal teams.
Provide regular project updates and manage expectations effectively.
Build lasting relationships based on trust, responsiveness and consistently high-quality service.
Address concerns, resolve conflicts and anticipate potential challenges.
Represent Nanoek Events professionally and identify opportunities to strengthen client relationships.
Team Collaboration and Internal AlignmentWork collaboratively with colleagues and project leads, actively incorporating their guidance, expertise and feedback throughout each project.
Share relevant information openly and keep the team informed of project progress, challenges and client requests.
Ensure that proposals, budgets and key client communications are internally reviewed and aligned before being presented to the client.
Contribute constructively to team discussions and support decisions reached through collaboration and consensus.
Respect agreed responsibilities, internal procedures and approval processes.
Support colleagues when needed and contribute to a cooperative, solution-oriented working environment.
Budget and Commercial ManagementPrepare, manage and monitor project budgets.
Source suppliers and negotiate quotations, contracts and commercial conditions.
Control costs and ensure each project meets its approved budget and profitability targets.
Identify relevant upselling opportunities that add genuine value to the client’s programme.
Support the development and retention of long-term client accounts.
Event Logistics and ExecutionCoordinate all operational aspects of events, including venues, accommodation, catering, audiovisual production, transportation, staffing, entertainment and security.
Carry out venue inspections, supplier checks and quality-control visits.
Prepare detailed schedules, event run sheets, rooming lists, transportation plans and operational checklists.
Coordinate internal teams, local suppliers and external event partners.
Oversee event setup, live delivery and breakdown.
Be present on-site and respond quickly and effectively to last-minute changes.
Ensure every element of the event meets Nanoek Events’ standards and the client’s expectations.
Quality Control and EvaluationImplement quality-control procedures before, during and after each event.
Ensure services and materials are delivered on time and according to the agreed specifications.
Conduct post-event evaluations and analyse client and supplier feedback.
Identify areas for improvement and contribute to the continuous development of internal processes.
Maintain accurate and organised