Assistant Director of Finance

hace 4 meses

Barcelona, España Grand Hyatt Barcelona A tiempo completo

Summary

Reporting directly to the Director of Finance, the Assistant Director of Finance will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Director of Finance is responsible to supervise and oversee the accounts payable, receivable, ledger, credit and all related areas.

Main Duties

Operational
- Ensures that each section of the Accounting and Finance Department is managed efficiently, maximizing utilization of technology.
- Reviews all Purchase Orders to ensure that the correct charts of account codes are used.
- Maintains and programs Master Keys for the hotel, and to keep good working of the interfaces.
- Keep and to safeguard all contracts, leases insurance policies and all legal and financial documents.

Income Audit
- Supervise the review and approve daily IJ (income Journal).
- Reviews all spot checks such as cash counts, conducted by the income auditors.

Accounts Payable
- Review invoice postings.
- Review weekly payment proposal and check manuals international payments.
- Checks and approves all Petty Cash claims/reimbursements.
- Ensures that AP ledger is clear.

Accounts Receivable/Credit
- Review AR is clear.
- Participate during monthly credit meetings.
- Approves all rebates, write offs and transfers.
- Reviews the daily In-house Guest Credit and deposit ledgers.

General Accounting
- Prepare month end all Journal Vouchers.
- Reviews all Balance Sheet accounts ensuring schedules are prepared on time and accurately.
- Participate in the reviews the financial results after closing.

Finance Management Support
- Assists the Director of Finance in monthly financial reporting and analysis.
- Assists the Director of Finance in compiling budgets and forecasts and assists Department Heads by providing historical data or support details.
- Assists with the preparation of special statistical reports which local management or the Area Office may require.
- Handles all problems of the accounting office with the exception of those that have been referred to the Director of Finance.

Customer Service
- Supports the hotel’s focus on service excellence by training and assisting other departments.
- Ensures that Finance personnel provide the appropriate level of professional, courteous and caring service to other employees (internal customers) and other visitors to the division.
- Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to ensure problems are resolved satisfactorily
- Maintains positive guest and colleague interactions with good working relationships.
- Maximizes employee productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.
- Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.
- Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.

Personnel
- Assists in the recruitment and selection of all Finance employees. Ensures that hotel guidelines are adhered when recruiting and use a competency-based approach to selecting employees.
- Oversees the punctuality and appearance of all Finance employees, making sure that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and department’s grooming standards.
- Maximizes the effectiveness of Section Heads by developing each of their skills and abilities through the appropriate training, coaching, and/or mentoring.
- Plans and implements effective training programs for employees in coordination with the Training Manager and Departmental Trainers.
- Encourages employees to be creative and innovative, challenging and recognizing them for their contribution to the success of the operation.
- Supports reinforcement of Hyatt’s Values.
- Ensures that all employees have a complete understanding of and adhere to employee rules and regulations.
- Ensures that employees follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.
- Feedback the results of the Employee Opinion Survey and to ensure that the relevant changes are implemented.

Other Duties
- Is knowledgeable in statutory legislation in taxes, Forex, employee and industrial relations.
- Ensures high standards of personal presentation and grooming.
- In this role you will also be required to multi-task in various aspects of the operations as advised by your managers from time to time
- Exercises responsible management and behavior at all times and positively representing the hotel management team and Hyatt International.
- Maintains st

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