Office Assistant
hace 6 meses
**About Ukio |**:
Ukio’s mission is to empower individuals to live where they want, when they want.
We do this by disrupting the traditional residential real estate market, providing fully furnished and artfully designed apartments for stays starting at one month. We remove all the hassle around finding a rental with no long-term contracts, moving/buying furniture, security deposits, broker fees, etc. giving choice and flexibility to allow people to live where and when they want.
We are a Barcelona based startup with offices in Madrid, Lisbon, Berlin and Paris. Soon we will conquer some more cities across Europe
Backed by Europe's best Venture Capital firms, the next year will be a critical phase in our growth as we look to further build out our team and expand into multiple new markets. We have successfully raised €27 million in our Series A investment round in 2022 that will help propel our growth throughout Western Europe.
**Our culture |**:
We honor diversity, compassion, and honesty above all else in our team. We’ve already got a great mix of dedicated, collaborative, and results-driven people and are looking for more like minded folks to join our team. In true startup fashion, we always embrace the unknown and grant full autonomy to our team members to act as the owners of their projects and tasks. We are creators who embrace dynamic environments and take on and build up projects from scratch.
Our team is composed of everyone from foodies to athletes, adventure seekers to art buffs. We know fun, and we always have a team event on our calendars, so are you ready to join us?
**Role |**:
At UKIO, we are looking for a Office Assistant & Receptionist to join our People team and collaborate closely with the Office Manager & Events planner to level up the office's team experience.
You will be responsible to organize and coordinate administration duties and office procedures across multiple markets, meanwhile focusing in our Head Quarter in Barcelona. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. You will also be our main office ambassador You will create, promote and maintain our culture across all our teams and spaces.
Reporting into the Office Manager & Events planner, you will be responsible for having an organized and excellent office environment. You will also be responsible for supporting our IT Help Desk on onboarding tasks and office setup.
This is a dynamic role with the opportunity to shape it into your own
**Responsibilities |**:
- Serve as the point person for office manager duties including: Supplies, equipment, errands, etc.
- Coordinate and support on delivery for all Ukio offices across Europe to ensure local teams have the necessary groceries and office supplies.
- Support on organizing the office layout and ordering stationery and equipment.
- Execute the necessary repairs at the office.
- Track and organize all office equipment
- Support on facility management vendors, including cleaning, catering and security services
- Provide general support to visitors
- Assist in the onboarding process for new hires with their welcome and office tour
- Assist remote team onboarding on their welcome and equipment delivery
- Address employees queries regarding office management issues (e.g. stationery and travel arrangements)
**About you |**:
- Valuable 1 year experience as an Office Assistant, Receptionist or Administrative Assistant
- Excellent time management skills and natural ability to multitask.
- Strong attention to detail.
- Strong organizational and planning skills in a fast-paced environment.
- Patience and intuitive skills are also a key parts of this role, each day is different and it’s important to be able to adapt.
- Problem-solving - the ability to identify the cause of issues, critically consider, and offer a range of potential solutions.
- Ability to stay calm in stressful situations.
- Reactive to the needs of our office and people.
- Excellent written and verbal communication skills both in English and Spanish
- A creative and enthusiastic mind with an ability to suggest improvements.
- Warm, friendly, and able to get along with a variety of personalities.
- A proactive, helpful attitude and the ability to be flexible in various situations.
- Flexible, resilient and content with ambiguity and changes.
- Confident with working in cross-functional teams.
- Comfortable performing in a start-up environment.
**Ukio's life benefits |**:
- Private Health Insurance with SANITAS
- Flexible retribution with Payflow
- UKIO Anniversary gift
- Team buildings and office events
- Transportation card (transportation coverage for role that have traveling needed for their work tasks according to the internal policy)
- Breakfast at the office, fruits, nutrition bars, free coffee/tea and popcorn
- An amazing internal culture and no dress code International working environment wit
-
Office Assistant
hace 4 meses
Barcelona, España INTERHOME A tiempo completoInterhome, empresa Suiza con más de 50 años de experiência en alquileres turísticos y presencia local en más de 30 oficinas repartidas por todo el territorio nacional, busca incorporar un/a Office assistant. Asignado/a a la oficina de Barcelona, buscamos una persona dinámica y proactiva, que quiera crecer profesionalmente en una empresa líder en su...
-
Office Assistant
hace 1 mes
Barcelona, España Adecco (Spain) A tiempo completoTienes experiencia como assistant?¿Tienes disponibilidad inmediata?No lo pienses más y sigue leyendo Desde Adecco nos encontramos en búsqueda de un/a Office Assistant para incorporar de forma INMEDIATA a importante empresa multinacional en su oficina ubicada en Madrid.Que buscamos: -Experiencia previa como assistant o office manager.-Disponibilidad...
-
Office Assistant
hace 5 meses
Barcelona, España Grupo Paradell Consultores, S.L. A tiempo completoOffice AssistantResponsable de donar suport i recolzament a l'equip. Entre les seves funcions hi ha el control i l'execució de les activitats administratives de l'oficina, l'atenció presencial i telefònica, recepció de trucades nacionals i internacionals, gestió d'agenda i calendari, planificació i reserva de viatges, gestió de despeses, maquetació...
-
Office Assistant
hace 6 meses
Barcelona, España M5 IDEES A tiempo completoEmpresa especializada en mercados agroalimentarios necesita incorporar un Office Assistant para ofrecer apoyo al conjunto de la empresa y ser el enlace con la gestoría para llevar las cuentas de la empresa y la facturación. Tareas - Preparar para la gestoría, el seguimiento de la facturación, pagos y cobros del trimestre. Seguimiento de las comisiones...
-
Office Assistant con Inglés B2
hace 6 meses
Barcelona, España Page Personnel España A tiempo completoPreparar información para reuniones internas así como dejar a punto las salas - Acompañar a salas a las visitas - Gestión de la correspondencia - Archivo, mantener la base de datos actualizada - Entre otras tareas administrativas propias del puesto de trabajo ¿Tienes experiência como recepcionista/office assistant?|¿Hablas inglés B2/C1?¿Tienes...
-
Office Manager
hace 2 meses
Barcelona, España Damco Spain Sl A tiempo completo.Job Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation...
-
Office Manager/executive Assistant to CEO
hace 6 meses
Barcelona, España Page Personnel España A tiempo completoPersonal Assistant/Executive Assistant: - Llevar la agenda del ceo de la empresa - Preparación y organización de viajes para el ceo y otros cargos de la empresa - Acudir a reuniones así como preparar las salas (audio, material, catering, etc) y realizar un acta - Preparar presentaciones para el CEO u otros cargos - Pasar los gastos del CEO en el...
-
Office Assistant
hace 6 meses
Barcelona, España AVANSEL SELECCIÓN A tiempo completo**Descripción**: Estamos buscando un o una Office Assistant - Administrativo con inglés para una empresa alemana fabricante industrial con delegación en Gavá, Barcelona. **¿QUÉ SE OFRECE?** - Contrato indefinido - Horario de L a J de 8 a 14 h y de 15 a 18h, V de 8.30 a 14.30 h - **3 días de teletrabajo**: - Salario entre **28.000 - 30.000 euros...
-
Office Manager
hace 6 meses
Barcelona, España Haier Europe A tiempo completoJob Posting Title Office Manager & Executive Assistant The challenge Office Manager and Country Manager assistant Buscamos un Office Manager & Executive Assistant para nuestras oficinas centrales de Barcelona, cercanas a la Fira de Hospitalet, para responsabilizarse de la organización y coordinación eficiente de la oficina, así como asistir al Country...
-
Personal Assistant/office Manager con Inglés
hace 6 meses
Barcelona, España Page Personnel España A tiempo completoCompra de material de oficina - Contacto con los proveedores (impresora, agua, etc.) - Controlar el fichaje de los empleados - Interlocución con la gestoría que elabora las nominas (pasarle los bonus, vacaciones de los empleados, etc.) - Preparar eventos para la empresa - Redacción de informes así como asistencia a reuniones - Dar soporte al director de...
-
Assistant/office Manager con Inglés B2
hace 6 meses
Barcelona, España Page Personnel España A tiempo completoOrganización de viajes (vuelos, restaurantes, etc.) para los integrantes de la empresa - Preparación de salas para reuniones y eventos internos así como redacción de actas - Dar soporte en el día a día a la secretaria/executive assistant del CEO en tareas administrativas ¿Tienes experiência como Office Manager/Assistant?|¿Dominas ingles a nível...
-
Bilingual Office Assistant
hace 6 meses
Barcelona, España Victoria Selection & Search A tiempo completo**Investment Firm, Barcelona**: Our client, an Investment firm, is looking for a proactive, Bilingual Office Assistant to support in their busy Barcelona office. Responsibilities (among others) include: - Acting as the first point of contact for the firm - Managing the switchboard and directing calls appropriately - Greeting clients and visitors and...
-
Office Assistant/Office Manager con Catalan
hace 1 mes
Barcelona, España Page Personnel A tiempo completo¿Tienes experiencia como Ofice Assistant/Office Manager/Recepción?|¿Hablas castellano y catalan ambos nativos?Importante empresa en Sant Cugat- Atención al cliente presencial, por email y por teléfono- Gestión de centralita y derivación de llamadas- Compra de material de oficina- Organización de viajes para trabajadores - Soporte al equipo de...
-
Office Assistant con Certificado de Discapacidad
hace 6 meses
Barcelona, España Page Personnel España A tiempo completoGestión de la agenda del director y reporte. - Planificación, organización y soporte en la coordinación de reuniones y eventos. - Organización de viajes nacionales e internacionales. - Preparación de documentación, archivo y realización de informes. - Traducción de documentos. - Involucrarse en la actividad de los diferentes departamentos. -...
-
Office Manager
hace 1 mes
Barcelona, España Maersk A tiempo completoJob Title - Executive Assistant/Office ManagerLocation - AlgecirasMaersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain.Maersk is a global authority in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we...
-
Office Manager
hace 2 meses
Barcelona, España A.P. Moller - Maersk A tiempo completoJob Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and has been industry pioneers for over a century. Through innovation and transformation,...
-
Office Manager
hace 2 meses
Barcelona, España A.P. Moller - Maersk A tiempo completoJob Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain.Maersk is a global authority in integrated logistics and have been industry pioneers for over a century.Through innovation and transformation we...
-
Office Manager
hace 2 meses
Barcelona, España A.P. Moller - Maersk A tiempo completoJob Title - Executive Assistant/Office ManagerLocation - AlgecirasMaersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain.Maersk is a global authority in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we...
-
? (Aplica Ya) Office Manager & Executive Assistant
hace 2 meses
Barcelona, España Damco Spain Sl A tiempo completo.Job Title - Executive Assistant/Office ManagerLocation - AlgecirasMaersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain.Maersk is a global authority in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we...
-
Executive Assistant
hace 6 meses
Barcelona, España SASMAT RETAIL SL A tiempo completoExecutive Assistant & Office Manager Actualmente estamos buscando un/a EXECUTIVE ASSISTANT & OFFICE MANAGER para organizar y coordinar las tareas y procedimientos generales en nuestros HQ y dar soporte a Dirección (CEOs). ¿Cómo será tu día a día? EXECUTIVE ASSISTANT: Gestionarás la agenda de Dirección (CEOs). Organizarás y programarás reuniones y...
