HR Payroll Coordinator

hace 4 semanas

Barcelona, España DDB Health Barcelona A tiempo completo

Overview:
**Job title: HR Payroll Coordinator** (Barcelona)

**Role**: Permanent (Full-time or Part-time)

**ABOUT THE ROLE**:
We are looking for a HR Payroll Coordinator to be based at Barcelona, Spain. The HR Payroll Coordinator will be responsible for the two monthly payrolls and the processing of staff benefits for our two Barcelona Omnicom Health Group (OHG) agencies. The HR Payroll Coordinator reports to the Finance Director of OHG Spain for all payroll and benefits stream of work and to the HR Manager for HR administration/ HR systems/ HR reporting.

The HR Payroll Coordinator will partner with the external payroll provider and external benefits providers as required. In addition, they will be doing all employee data entry on the HR database for local employees and produce various reports for HR and Finance as requested. There is also a great opportunity to work in local HR projects under the guidance of the HR Manager.

**KEY RESPONSIBILITIES**:
**PAYROLL**
- Send the information to the payroll provider
- Check that the payroll summary sent by the payroll provider is correct and request the necessary changes.
- Upload the payroll documents to the bank for payment ensuring the Managing Director has given authorization.
- Submit accounting documents to the shared service team
- Answer employee questions about payroll information

**BENEFITS**
- Meal Vouchers, Kindergarten Vouchers and Public transport Vouchers
- Complete the order Excel with the amount that corresponds each month (for each of the tickets)
- Send the invoice and Excel to Accounting
- Registration of new employees: register in the system with the corresponding recharge
- Leavers: perform the corresponding discharge and repeat the entire process, modify the Excel file and send it back to accounting
- Private Health Insurance
- To check the monthly invoice
- Copy the invoice information in the control excel
- To send the invoices and the control excel to accounting

**HR DATA**
- Add starters and leavers and process all employee changes on the HR database (REACH).
- Keep track of turnover data
- Produce completion reports: appraisal conversations, goal setting, staff engagement survey.
- Monitor compliance of Omnicom compulsory training
- Produce HR reports as required

**CONTRACTS**
- Draft employment related letters and documentation
- Upload the information on the employee HR database (REACH) either for new hires or contract changes for employees.

**FINANCE REQUESTS**
- Monthly reporting of full time/part time employees
- Ad-hoc reports as requested by the Finance Department

**Required Skills and Experience**
- Prior experience with Spain based payrolls
- Experience in processing staff benefits in monthly payroll cycle
- Experience of HR generalist tasks
- Strong analytical skills and ability to handle data
- Advanced Excel user
- Fluent in Spanish and English, spoken and written

**What makes exciting working with us?**
- Opportunity to work in an international environment
- A place where you can learn as well as bring your ideas
- Hybrid work
- Free coffee & fruit
- Permanent contract

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