![IRB Barcelona](https://media.trabajo.org/img/noimg.jpg)
Executive Secretary to The Directorate
hace 1 semana
Created in 2005 by the Generalitat de Catalunya (Government of Catalonia) and the University of Barcelona, IRB Barcelona is a Severo Ochoa Centre of Excellence—a seal that was awarded in 2011.
The institute is devoted to conducting research of excellence in biomedicine and to transferring results to clinical practice, thus improving people’s quality of life, while simultaneously promoting the training of outstanding researchers, technology transfer, and public communication of science. Its 28 laboratories and seven core facilities address basic questions in biology and are orientated to diseases such as cancer, metastasis, Alzheimer’s, diabetes, and rare conditions.
IRB Barcelona is an international centre that hosts 400 members and 35 nationalities. It is located in the Barcelona Science Park. IRB Barcelona forms part of the Barcelona Institute of Science and Technology (BIST) and the “Xarxa de Centres de Recerca de Catalunya” (CERCA).
IRB Barcelona is seeking an **Executive Secretary **integrated in a secretarial area working in a collaborative way with the programme secretaries, sharing working methodology and procedures. With the role to ensure a smooth, efficient, and effective departmental operation while supporting the Directorate team in all facets of planning, organization, coordination, and improvement.
The Executive secretary is often the first point of contact with the Directorate team, for both internal and outside enquiries. The role therefore requires excellent communication and interpersonal skills and an overview of the workings of the entire Institute. The Executive secretary is expected to handle sensitive and confidential information and demonstrate the highest levels of integrity and discretion. The Executive Secretary reports directly to the Directorate team and functional reports to the Head of People and Academic Affairs.
**DUTIES**:
- Serve as the main point of contact for the Directorate, Boards, employees, and outside partners.
- With a wide spectrum of internal and external stakeholders, establish and sustain positive working relationships and interactions, even in potentially difficult circumstances.
- Support the Director of Technology Strategy and Core Facilities with technical tasks such as, designing strategic cooperation agreements, fundraising and networking.
- Assist with several transversal functions of the secretarial area to support the programme coordinators.
- Provides administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner. These tasks include managing calendars and contacts, arranging meetings, receiving visitors, managing travel arrangements, scheduling and filtering phone calls, managing the Directorate budget, presentation materials, collection or analysis of data, and to prepare electronic files and demonstrate ability to proofread for spelling and grammar.
- Offer support in the logistics associated with a variety of institutional events and meetings, including the Board meetings and External Advisory Board meetings.
- Ensure proper organization of institutional and management filing systems (digital and hard copies).
- Make sure to provide a wide range of executive assistant support with the highest level of discretion while setting priorities and managing the workflow in an efficient, timely, and organized manner.
**EXPERIENCE, KNOWLEDGE, SKILLS**:
**Must Have - Required**:
- **Experience**:At least 5 years’ experience as an Executive Secretary.
- **Knowledge**:
- Bachelor's degree.
- Proficiency in Microsoft Office (particularly PowerPoint, Word and Excel), and collaborative editing tools (Google docs/ sheets/ slides).
- Familiarity with video conferencing solutions, such as Zoom, Microsoft Teams and Google Meet.
- **Language requirements**:Excellent written and verbal communication skills in English, Spanish and Catalan.
- **Skills**:
- Positive attitude, flexible, able to work in a team and a high ability to create and maintain good interpersonal relationships.
- Outstanding organizational and time management skills: prioritization, time management, attention to detail with a high level of accuracy.
- Solution focus and proactivity: take ownership of assigned tasks, provide tailored solutions, resourceful in info gathering/research.
- Able to maintain a high level of integrity and discretion when handling confidential information.
**Desirable**:
- ** Experience**:Relevant executive-level administrative or similar experience in a large organisation, preferably in a scientific and international/multicultural environment.
- **Knowledge**: Event and logistics experience. Ability to speak other languages. Basic knowledge of public relations and protocol.
**WORKING CONDITIONS & ENTITLEMENTS**:
- **Working conditions**: Permanent Contract. Employed in compliance with Spanish legislation and regulations under a full-time contract. Employees receive
-
Executive Secretary to The Directorate
hace 1 semana
Barcelona, Barcelona, España IRB Barcelona A tiempo completoCreated in 2005 by the Generalitat de Catalunya (Government of Catalonia) and the University of Barcelona, IRB Barcelona is a Severo Ochoa Centre of Excellence—a seal that was awarded in 2011.The institute is devoted to conducting research of excellence in biomedicine and to transferring results to clinical practice, thus improving people's quality of...
-
Executive Secretary
hace 2 semanas
Barcelona, España Marlex A tiempo completoFrom Marlex Human Capital, we're collaborating with a renowned public Hospital located in Barcelona. It is currently looking for an **Executive Secretary**, in order to give administrative and secretarial support to the General Managent and Area Directors, in accordance with the values and goals of the institution. **What will your mission be in the...
-
Executive Secretary
hace 2 semanas
Barcelona, España Vall d'Hebron Institut de Recerca A tiempo completoVHIR-RRHH-FOR-003_vs01_ TheVall d'Hebron Research Institute (VHIR) is a public sector institution that promotes and develops the research, innovation and biosanitary teaching of the Vall d’Hebron University Hospital. Through the excellence of our research, we identify problems of society and we contribute to spread them around the world. In April...
-
Company Secretary
hace 3 días
Barcelona, España SumUp A tiempo completoOur passion at **SumUp** is championing small businesses. We believe in creating technology that is flexible, fair, affordable and easy to use. Every day millions of people around the world dream of starting their own businesses. We strive to help them to do this. Our long-term ambition is to "close the loop" by enabling businesses to turn transactions with...
-
Executive Assistant To The Ceo
hace 24 horas
Barcelona, España Connext.Network A tiempo completoAbout Us: We are seeking a highly organized and proactive Executive Assistant to support our CEO and leadership team. This role is crucial in ensuring smooth operations and effective communication within the company.Key Responsibilities: Travel Coordination: - Arrange and manage travel itineraries for the CEO and leadership team, including flights,...
-
Barcelona, España Institut De Recerca Sant Joan De Déu (Irsjd) A tiempo completoInstitut de Recerca Sant Joan de Déu (IRSJD). 2 places de Project Manager for the Directorate of Research, Innovation and Learning. Concurs o valoració de mèrits. Laboral. 2023-12-21. Data orientativa; si teniu algun dubte, consulteu l'ens convocant. Termini obert. A - Grau universitari. Vegeu les bases. Coneixements i experiència en la redacció i...
-
Executive Assistant to the CEO
hace 1 semana
Barcelona, Barcelona, España Everclear A tiempo completoAbout Us:We are seeking a highly organized and proactive Executive Assistant to support our CEO and leadership team. This role is crucial in ensuring smooth operations and effective communication within the company.Key Responsibilities:Travel Coordination: Arrange and manage travel itineraries for the CEO and leadership team, including flights,...
-
Executive Assistant to the CEO
hace 2 semanas
Barcelona, España Everclear A tiempo completoAbout Us:We are seeking a highly organized and proactive Executive Assistant to support our CEO and leadership team. This role is crucial in ensuring smooth operations and effective communication within the company.Key Responsibilities:Travel Coordination: Arrange and manage travel itineraries for the CEO and leadership team, including flights,...
-
Executive Assistant to the CEO
hace 2 semanas
Barcelona, Barcelona, España Everclear A tiempo completoAbout Us:We are seeking a highly organized and proactive Executive Assistant to support our CEO and leadership team. This role is crucial in ensuring smooth operations and effective communication within the company.Key Responsibilities:Travel Coordination: Arrange and manage travel itineraries for the CEO and leadership team, including flights,...
-
Executive Assistant to Chief Human Resources Offi
hace 2 semanas
Barcelona, España Morgan Philips Executive Search A tiempo completoWe are seeking a dynamic and resourceful Executive Assistant to provide top-tier support to the Corporate Human Resources Chief Officer, as well as her direct reports. This individual will operate within the fast-paced environment of the Beauty/Fashion/Luxury industry, playing a pivotal role in bolstering executive efficiency within our organization. To...
-
Places de Project Manager for The Directorate of
hace 3 semanas
Esplugues de Llobregat, Barcelona provincia, España Institut de Recerca Sant Joan de Déu (IRSJD) A tiempo completoInstitut de Recerca Sant Joan de Déu (IRSJD). 2 places de Project Manager for the Directorate of Research, Innovation and Learning. Concurs o valoració de mèrits. Laboral. 2023-12-21. Data orientativa; si teniu algun dubte, consulteu l'ens convocant. Termini obert. A - Grau universitari. Vegeu les bases. Coneixements i experiència en la redacció i...
-
Executive Assistant to CEO
hace 7 días
Barcelona, España AirHelp A tiempo completoIf you have a talent for multitasking, have excellent organization and time-management skills, and exhibit sound judgment in decision making and prioritizing tasks, we have an opportunity for you. We’re currently looking for an Executive Assistant to be a supportive force to our CEO. You will be making sure that his day is fully organized and optimized,...
-
Executive Assistant
hace 2 meses
Barcelona, España The Knot Worldwide A tiempo completo**WHAT WE DO MATTERS**: Here at The Knot Worldwide, we believe in doing work that matters. In 16 countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, Hitched, The Bash, The Bump, and more) inspire, inform, and celebrate our communities as they move through life’s milestones. Our couples and business partners depend on us....
-
Executive Assistant
hace 2 horas
Barcelona, España The Knot Worldwide A tiempo completo**WHAT WE DO MATTERS**: Here at The Knot Worldwide, we believe in doing work that matters. In 16 countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, Hitched, The Bash, The Bump, and more) inspire, inform, and celebrate our communities as they move through life’s milestones. Our couples and business partners depend on us....
-
Executive Assistant
hace 1 semana
Barcelona, Barcelona, España The Knot Worldwide A tiempo completoWHAT WE DO MATTERS:Here at The Knot Worldwide, we believe in doing work that matters. In 16 countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, Hitched, The Bash, The Bump, and more) inspire, inform, and celebrate our communities as they move through life's milestones. Our couples and business partners depend on us....
-
Executive Assistant To General Manager/Vp
hace 2 días
Barcelona, España Puig Deutschland Gmbh A tiempo completo.Select how often (in days) to receive an alert: Create Alert Executive Assistant to General Manager/VP Location: Barcelona, ES Team: Finance Job type: Permanent Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than...
-
Emea Corporate Affairs Secretary
hace 2 meses
Barcelona, España Element Solutions Inc A tiempo completo**Business Overview**: Element Solutions Inc. (NYSE: ESI) is a leading specialty chemicals company whose operating businesses formulate a broad range of solutions that enhance the performance of products people use every day. Developed in multi-step technological processes, our innovative solutions enable our customers' manufacturing processes in several key...
-
Emea Corporate Affairs Secretary
hace 3 semanas
Barcelona, España Element Solutions Inc A tiempo completo**Business Overview**: Element Solutions Inc. (NYSE: ESI) is a leading specialty chemicals company whose operating businesses formulate a broad range of solutions that enhance the performance of products people use every day. Developed in multi-step technological processes, our innovative solutions enable our customers' manufacturing processes in several key...
-
Bilingual Executive Assistant To President
hace 2 semanas
Barcelona, España Victoria Selection & Search A tiempo completoVictoria Selection & Search - Madrid, Spain Negotiable Full-Time 1 position Investment Banking, Madrid:Our client, a leading investment group in Spain, is currently looking for a highly discreet and organised Bilingual Executive Assistant to support their President.Responsibilities will include (not limited to):Schedule and organise the President's agenda...
-
Executive Assistant To General Manager/Vp
hace 2 días
Barcelona, España Acttif A tiempo completo.Select how often (in days) to receive an alert: Create AlertExecutive Assistant to General Manager/VP Location: Barcelona, ESTeam: FinanceJob type: PermanentPuig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100...