Administrative Assistant Compliance

hace 5 días

Barcelona, España Tokio Marine HCC A tiempo completo

Tokio Marine HCC (TMHCC) is a leading specialty insurance group with offices in the United States, the United Kingdom, Spain, Germany, and many other locations. With the strength and stability that comes from being a member of the Tokio Marine group, and more than forty years of growth, profitability, and stability, we offer important insurance products that most people don’t even know exist.

Just as we invest in our company, we invest in our employees’ careers. We provide our employees a collaborative and rewarding environment within which to gain the knowledge, skills, and experience that lead to a rewarding career. Our products allow our customers to take on opportunity with confidence. In turn, our competitive salaries, attractive benefits, and potential for career growth allow you to take on opportunity with confidence.

**Administrative Assistant - Compliance & Legal Department**

**Location**:Barcelona

**Description**:
As an Administrative Assistant, based in our Barcelona office you will be employed by our legal entity **Tokio Marine Europe S.A. **Sucursal en España** that trades under the Tokio Marine HCC name. As such, you will form part of a dynamic team of professionals that focus on assisting the Company and some affiliated companies in Legal and Compliance matters internationally but mainly focus in the European Economic Area. You will directly report to the Head of Legal and Compliance
- TME Branches, based in Barcelona, who reports to the Tokio Marine Europe S.A. (TME) Head of Legal and Compliance based in Luxembourg. You will be key in assisting TME Legal and Compliance department and building relationships with its staff and your role will fully support and comply with the department and company’s objectives and standards.

**Responsibilities**:
General administrative duties, including:

- General administrative support to the Legal & Compliance Department (archive, scan, copy, preparation of documentation, attending the phone, printing )
- Organisation of department meetings (agenda, taking minutes, distribution )
- General file maintenance, support and closure as instructed
- Administrative preparation of audits in accordance with checklist: pulling and putting away files in the archive as instructed
- Support filling in KYC questionnaires
- Support providing company’s information for public bids
- Dealing with any related matter linked to the former Madrid office and business

**Requirements**:

- Experience in an administrative position
- Bachelor Degree
- Fluent in English and Spanish (high level) a must. French language is a plus (written and spoken).
- Word and Excel (Expert level)

**Profile**:

- Good time management skills
- Good organizational skills
- Ability to fulfil your role in a motivated and consistent manner
- Ability to work independently
- Focus on quality with attention to detail
- Possess a proactive approach to problem solving, taking ownership
- Service oriented, to both clients and colleagues
- Resourceful hard worker, self-confident, taking pride in work
- Punctual, loyal and reliable
- Good communication skills
- Team player
- Able to work well under stress
- Possess sense of humour

**Contract**:
Permanent

**#LI-AC1**
**#Hybrid

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