Administrative Assistant

hace 7 meses

Barcelona, España Blu Selection A tiempo completo

Do you have previous experience working as an administrative assistant, HR, back office ? Would you like to start your career in a multicultural environment ?

We are looking for Administrative Assistant with strong organizational and interpersonal skills.

Tasks

Your responsibilities and impact as an Administrative Assistant will be:

- Support project activities including but not limited to: Preparation of project meetings & materials, taking notes
- Support process & desktop procedure documentation as well as training materials
- Support in training & coaching new joiners
- Gather, review, manage information & documents from different stakeholders
- Gather customer information, create and manage change into the customer master databases ensuring alignment between the different systems and accuracy of data
- Gather & document customer invoicing specificities & work closely with the different teams to identify how to automate/produce invoicing according to requirements
- Review revenue & check compliance, create & send invoices
- Receive self-billing information & manage reconciliation
- Identify, assess, categorize and solve invoice errors & disputes in collaboration with the local & collection team
- Provide accurate and timely responses and communication to internal and external customers queries & requests
- Work collaboratively with all stakeholders (Middle Office, local finance & business teams) to deliver excellently
- Generate reporting (Invoices/ Credit notes) for business needs
- Any other middle office ad-hoc tasks

**Requirements**:

- Skills, qualifications and interests you need to succeed in this role: You have a native level of Dutch, and you speak English fluently
- You are graduated with a Business Administration Degree or equivalent
- You have previous successful experience with working in a shared service center environment, working in Billing, Customer Service, HR or Sales
- You have the habit to collaborate with an international team
- You know how to be proactive and escalate if necessary, to solve issues
- You are quality-oriented, focus on details and problem solver
- You have great communication skills
- You have excellent organization skills and the ability to work under pressure & manage deadlines

**Benefits**:
What's in it for you ?
- Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.)
- Career opportunities
- International and multicultural environment
- A company with a worldwide reputation
- Start date: ASAP

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