Meetings & Events Planner

hace 3 semanas

Barcelona, España CWT A tiempo completo

Meetings & Events Planner
- (2400001W)

CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.

We’re a community of 1,400 meetings and event experts spanning 68 countries and we are continuing to grow. We are always on the lookout for talented people to join us on our journey and help us to exceed both our own expectations, and those of our clients.

**Main Responsibilities**:

- Level 1 -3 (low & mid complexity) meeting or event planning and project management delivery for live and virtual meetings.
- Services provided for domestic and international destinations include but are not limited to DMC sourcing, venue sourcing, contract negotiation, activities development, food and beverage management, ground transportation coordination, onsite support, project plan development, budget management and savings tracking, client call coordination, web conference management, virtual meeting project plans, attendee management, and post event reporting.
- Lead as required on session management, site inspection development and delivery, development of conference agendas, management of production and virtual event vendors, provide and deliver on the administration of mobile apps, onsite crisis management coordination, and coordination of translations if needed.
- Collaborate with web developers in the creation and review of attendee registration websites
- Collaborate with group travel teams to ensure aligned and timely delivery of group travel services in alignment with project plan and internal roles and responsibilities.
- Submit all required information to reconciliation team to support timely billing, supplier payments and client payments.
- Ensure accurate updated event information is maintained at all times within CWT or client meetings technology.
- Understand and adhere to established client and CWT defined SLAs
- Support with RFP requirements and presentations to clients if required.

LI-SV

Li-onsite
- Qualifications

**Education and Experience**

**Education**:

- Relevant university degree or equivalent experience
- 2+ years of meeting planning experience

**Knowledge Skills & Attributes**
- Strong understanding of budgets, critical time paths (CTP), contracting processes and procedures, event logistics management, creative event design, crisis management coordination, event agenda creation and management, and virtual meeting design and delivery.
- Strong knowledge of hotels, venues, ground suppliers, AV and production suppliers, food and beverage requirements and associated terminology
- Ability to develop and maintain a budget
- Strong verbal, written and presentation skills
- Computer proficiency in Microsoft office suite and ability to adapt to new technologies when required
- Strong multi-tasker who works well under pressure
- Proven skills in negotiation and financial acumen preferred
- Ability to remain calm and composed under stressful situations
- Excellent customer service skills
- Strong organization skills
- Good strategic meetings management knowledge
- Tech Savvy

Primary Location

:
Barcelona

Work Arrangement

:
Office - Client

Employment type

:
Standard

Job Family

:
Meetings & Events

Scope

:
Country

Travel

:
No

Shift

:
Day Job

Organization

:
Customer_Meetings & Events

Job Posting

:
Feb 2, 2024

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