Document Management Assistant

hace 2 semanas

Madrid, España ALSTOM A tiempo completo

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time **Document Management Assistant** in **Pinto** we’re looking for?

**Your future role**

You'll be responsible of the management of the DDBB relating to Technical Competencies and Training and to support the implementation of the Competencies management in Services. Day-to-day, you’ll work closely with teams across the business (industrial team, production), manage registrations in 6Conecta ( new comers and departures ) and much more.

You’ll specifically take care of** managing the workforce access to Customer’s Maintenance Depots/Sites **but also managing Technical Competencies in 6Conecta ( records, certificates, etc. )

We’ll look to you for:

- Analyze training needs in terms of the expiry date of Technical competences
- In charge of the custody of the documentation associated to Technical Competencies and its traceability
- Creation and follow-up of KPIs and reports
- Support in the implementation of competency management in ILearn
- Support in the implementation of competency management in SES
- Support in the implementation of Apsys
- Support and collaborate within Services Operations
- Comply with Quality, Environmental, Safety and Occupational health regulations
- Notify incidents / near misses that affect Safety to its hierarchical superior and EHS managers

**All about you**

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

- FPII in Administration or similar
- Required Knowledge / Experience
- Minimum of 2-year experience within administrative tasks
- Expert user in MS Office
- Knowledge if 6Conecta app or similar will be valuable ( document management tools )
- Knowledge in SAP ERP system will be valuable
- Knowledge of Digital content creation tools will be valuable
- Spanish and English (mandatory)
- Operational Competencies (Including Functional Knowledge)
- Responsibility
- Sense of organization
- Good Communications and interpersonal skills
- Autonomy, Flexibility & Adaptability
- Sense of urgence and initiative
- Detail-oriented
- Good problem-solving skills
- Team player
- Assertiveness
- Resilience
- Ability to manage effectively and meet firm deadlines

**Things you’ll enjoy**

Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

- Enjoy stability, challenges and a long-term career free from boring daily routines
- Work with new security standards for rail signalling
- Collaborate with transverse teams and helpful colleagues
- Contribute to innovative projects
- Utilise our cooperative working environment
- Steer your career in whatever direction you choose across functions and countries
- Benefit from our investment in your development, through award-winning learning
- Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

**Job Segment**:Document Management, Manager, ERP, SAP, Technology, Management

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