Personal Assistant

hace 2 meses

Barcelona, España XL Catlin A tiempo completo

**Flexible Work Eligible**: Flexible Work Schedule

**DISCOVER your opportunity**

**Personal Assistant, AXA DCP**

Barcelona, Madrid - Spain

AXA’s Management Committee is driving a unique strategic initiative - Digital Commercial Platform (DCP) - designed to transform AXA’s value proposition. Through DCP, AXA will serve existing and new clients and partners through an evolving business model, where the focus is on risk prediction, prevention and management.

AXA DCP relies on creating a platform of AXA’s risk insights, risk management, and risk prevention capabilities to enhance and support our service offering to commercial clients and third parties. End users will be able to access a broad selection of data built on existing or developing AXA assets. The platform will also create value by monetizing unique capabilities and services for our customers, aggregating, and delivering insights from unique data sets with external partners, and fostering end-customer relationships in alignment with brokers.

AXA DCP aims to:

- Improve our underwriting pricing and claims capabilities across the commercial lines book of business of AXA Group
- Create a platform for risk management and prevention services
- Build an ecosystem of business partners

This role will provide an exceptional level of personal support to five leadership members of AXA DCP within the organisation, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports.

The ability to anticipate needs, think critically and offer solutions to problems is crucial to this role. You will constantly be one step ahead, with excellent organisation skills and considerable attention to detail. A high level of professional and personal confidentiality and discretion will be essential.

**DISCOVER your opportunity**

What will your essential responsibilities include?
- Helping to prioritise time and appointments through efficient diary management and reliable travel planning and execution.
- Plan and facilitate delivery of the Leaders critical meetings and maintain longer-range calendar of events and other key activities.
- Plan and coordinate other key stakeholder meetings involving the Leaders if required, including supporting the PA to the CEO for Leadership Meetings, Town Halls, off-sites, etc. (find dates, help define agenda, prepare and coordinate the production of material, write minutes, follow-up on actions).
- Manage the associated Leaders operational expenses incurred through the necessary booking and finance systems in a timely manner
- Manage the associated Leaders Travel and Expenses processes on COUPA and stay connected with Finance team for DCP to ensure alignment.
- Serve as a liaison between DCP team members and other stakeholders
- Support the offices in all logistics aspects transversally to support AXA DCP in their events and initiatives
- Flexible and willing to perform varying duties depending on the shifting needs of the Leadership Team coordinating with other relevant PA's
- Coordinate and help prepare presentations / material for meetings.
- Provide ad-hoc and project support for Leadership team members.
- Raising purchase orders and processing invoices in a timely manner.

You will report to the Head of Strategy and Chief of Staff to CEO.

**SHARE your talent**

**SHARE your talent**

We’re looking for someone who has these abilities and skills:

- Influential Collaborator: Develop and maintain productive working relationships with key stakeholders. Provide guidance and seek input from others as needed to achieve the best result possible.
- Effective Communicator: Excellent verbal and written communication, collaboration, presentation and influencing skills are essential. Able to communicate effectively with internal and external stakeholders at all levels of sophistication. Ability to work in a fast-paced environment and efficiently juggle numerous concurrent responsibilities.
- Manage Ambiguity: Handle complex situations and multiple responsibilities simultaneously, mixes long term projects with the urgency of immediate demands.
- Results Oriented: A keen ability to execute and deliver results. Approach tasks proactively and anticipate needs. Think quickly and have the flexibility to (re-)prioritise multiple work streams/ projects/ tasks without sacrificing quality. Act with a sense of urgency. Understands and has some experience in project management.
- Continuous Improvement Focused: Willing to ask questions and explore new ideas. Eager to learn and focused on continuously improving technical skills.
- Super-user with Microsoft Office with emphasis on sophisticated Outlook, PowerPoint, Word & Excel skills
- Fluency in English is mandatory and French would be appreciated

**FIND your future**

AXA XL, the P&C and specialty risk division of AXA, is known f

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