Education & Events Coordinator

hace 2 semanas


Barcelona, España EBMT A tiempo completo

Description

**Are you looking for a job where you can make a difference and work in a non-profit?**

**Would you like to be a part of an ambitious and international organisation on the cutting edge of science?**

**Then this position might be right up your alley.**

**The EBMT is a**
**non-profit medical and scientific organisation**
**which hosts a unique patient registry**
**providing a pool of data to perform studies and assess new trends.**

**OUR MISSION**

**Save and**
**improve the lives of patients**
**with blood-related disorders.**

**YOUR MISSION**
- Leads the
- **organisation and coordination of the educational events **within the EBMT, in order to increase scientific knowledge among the EBMT community.**RESPONSIBILITIES AND TASKS**
- **
Coordination of the EBMT Educational Events** and joint events with sister societies
- ** Coordination of internal meetings or trainings** that might involve registration, travel, accommodation, etc.
- Support and **advice** on educational events (face-to-face, virtual or hybrid) to all EBMT working groups
- ** Research, comparison, negotiation of contracts and coordination of venues, accommodation, catering, AVs, virtual platforms & other third-party suppliers**:

- Event **budget control** by drafting proposals and meeting the budget needs
- Coordination of **logistics for speakers** **when face-to-face events and virtual events**:

- Scientific **programme management**: invitation letters and **coordination with the scientific committee to build the programme** (including **abstracts and/or grants** submission)
- Event **registration management**: set-up, content and design, information update and follow up (payments, invoices, etc.)
- ** Coordination with the sponsorship unit** **for sponsored items**:

- Planning of **site-visits** to different cities in order to meet third party suppliers, check logistics and finalize specific details
- ** Follow up on events onsite** (face-to-face, virtual or hybrid) & taking care of the printing materials and shipping materials.
- Liaise with **EBAH-CME accreditation, Ethical MedTech, Aifa and other accreditations** needed
- Preparation of the **financial report & event report**:

- ** Support on Annual Meeting** when needed
- ** Maintenance of the education and events-related sections of the EBMT website**:

- ** Coordination with the Marketing unit to create the strategy** within the EBMT target audience for the different educational events
- ** Coordination with Membership unit to assist on questions** related to EBMT events

**Requirements**:

- Must be educated to degree level or equivalent
- 5 years’ experience in scheduling and organising small to large scale events
- Experience in Professional Congress Organiser supporting Associations in Congresses
- Experience in customer-facing role
- Experience in liaising with suppliers and negotiating with them
- Fluent English both spoken and written
- Work efficiently under pressure and meet deadlines
- Willingness to travel to national & international venues (approx. 25 days per year)

**NICE-TO-HAVES**
- Knowledge of EBMT and JACIE’s activities and general educational issues
- Experience of working in the not-for-profit sector
- Working level of Spanish and knowledge of other major languages
- Use of CRM Salesforce

**WHAT WE OFFER**
- **
Be part of a non-profit society where you can make a difference.**:

- ** Work alongside a multicultural and diverse international team.**:

- Hybrid model based at Barcelona EBMT offices 2 days per week and working remotely 3 days.
- Full time position and indefinite contract (37.5 hours working week).
- Flexible working hours (starting from 8 to 10 am and finish accordingly).
- 26 days of vacation per year
- Salary: 30.000 - 33.000 gross/year (depending on previous experience)

**ADDITIONAL BENEFITS**
- Private health insurance.
- Monthly supplement to support nursery costs.
- Support in training and professional development.
- Some foreign travel.

Location (Hybrid)



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