Communications and Events Assistant

hace 3 semanas


FuencarralMadrid, España Foreign & Commonwealth Office A tiempo completo

Job Description (Roles and Responsibilities)

**Main purpose of job**:
The British Embassy in Bolivia has a reputation for delivering ambitious, creative and innovative events and communications. We are increasing the size of our team to continue to produce high level events and communications, and this role will be key to this task.

As the support to the head of communications and events you will deliver high quality products on social and traditional media, and assist with the Embassy’s busy schedule of events. You will work with a team of residence staff and a significant budget for catering and entertainment.

You will support all the other teams in the Embassy to deliver their objectives across a range of political, environmental and commercial activities through events and communications. You will help to design bids for additional funding both internally with the UK government, and with the private sector and civil society.

**Roles and responsibilities**:
The jobholder will work directly with the Head of Communications and Events.

They will also provide a wide range of assistance to our program team, which consists of 5 people working across a wide ranging portfolio including trade, deforestation, critical minerals and some press support. They will work closely with a team of interns to ensure the Embassy delivers on its program goals.

The job will include:

- setting up and assisting with events including invitations, speakers, supplier management and co-ordination
- producing high quality digital content and marketing materials working with suppliers and centrally produced communication materials, adapting them to the local market.
- spend ~20% of your time at the residence to oversee the many official activities which take place as part of the embassy’s external engagement. You will also help other members of the team to design and execute events held in other venues such as trade shows (e.g. Fexpocruz or Huaynafex).

**Resources managed**:
You will be supported in this role with a professional team of events staff at the residence, and a sizeable entertainment and catering budget that can be supplemented through sponsorship and occasional project funding on a case by case basis**.**

Essential qualifications, skills and experience

**Essential on arrival**:

- At least two years of experience in a corporate environment.
- Highly competent at video editing, photoshop, graphic design
- illustrator, digital marketing, and social media.
- Experience in public relations, events management and/or customer relations.

Desirable qualifications, skills and experience
- Experience working in an international organisation
- Knowledge of the UK, in particular the British Embassy’s priorities and program activities in Bolivia
- Excellent contacts in the public and private sector in Bolivia
- Experience of managing contracts and supplier relationships
- Required behaviours- Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 22 January 2023

Grade
- Administrative Officer (AO)

Type of Position
- Full-time, Permanent

Working hours per week
- 35

Region
- Latin America and Spanish speaking Caribbean

Country/Territory
- Bolivia

Location (City)
- La Paz

Type of Post
- British Embassy

Number of vacancies
- 1

Salary Currency
- BOB

Salary
- 11,000

Start Date Start Date - day Start Date - month Start Date - year
- 6 March 2023

Other benefits and conditions of employment

Must have the legal status to live and work in Bolivia.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

**Learning and development opportunities**:
Annual training conferences for personal assistants take place for the FCDO network. Travel opportunities exist for job shadowing and development.

Additional information
- The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and an enriching learning and development opportunities.



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