HR Payroll Admin

hace 2 meses

Barcelona, España Kaplan Languages Group A tiempo completo

**Company Description**
Kaplan Language Group (KLG) is a reliable and respected leader in the language travel industry, that provides high-quality, language-travel programs across the world. The group consists of some of the biggest names in educational language tourism: Alpadia Language Schools, ESL Languages, and Kaplan International Languages. With more than 130 combined years of experience and thousands of happy and satisfied alumni - KLG is a reliable and respected leader in the language travel industry.

KLG offers a wide range of language and cultural programs in more than 100 countries across the world, allowing students to embark on a unique, life-changing journey specifically tailored to them.

We are seeking a detail-oriented and proactive HR Admin specialist to join our dynamic team providing HR payroll administrative support.

**Main tasks**:

- Ensure that documentation and records are kept up to date and in order.
- Give accurate information for requests from staff or managers about payroll or legal issue
- Ensure that Workday is updated in link with payroll changes (maternity leave, unpaid leave, etc.)
- Insure to be compliance with the labour legal laws of our different countries (data protection, labour laws, collective agreements, etc.) and do some researches (ex. salaries benchmarks, legal information, etc.)
- Support the International Payroll Manager in different HR projects and tasks
- Follow-up of extra hours and days of holiday - in alignment with our internal policies (monthly check, reminders to managers, etc.)
- Work certificate for Employees when needed.
- Management of interns and their agreements with Universities or Study Centres.
- Preparing the necessary documents for employees: contracts, extensions, transformations, leaves of absence.
- Support to Health & safety documents and tasks when required, being in contact with the Managers of the different locations, when required.
- Run recurring and/or ad-hoc reports, ensuring data accuracy and relevance for stakeholders with excel and through WD data.
- Ticket restaurant card: management, creation of new cards and point of contact for all issues for the countries implemented.
- Be part of the GDPR & Compliance team, being the point of contact for GDPR projects and tasks related to our employees
- Workday administrator, update of new features when required.
- Participation in other HR projects with a generalist approach

**Qualifications** About You**:
**To be considered for the role, you will need the following**

**Education**
- Bachelor degree in labour relations/business or similar relevant field
- HR diploma as a plus

**Professional experience and skills**
- At least 2 years' experience in HR administration is essential.
- Proficiency use of Excel (test will be done during the interview process)
- Experience in Workday as administrator (test will be done during the interview process).
- Knowledge and experience in other HR areas and interest to participate to various HR project and tasks
- Outstanding time management and organizational ability with great attention to detail

**Soft skills**
- Strong interpersonal (verbal and written) communication skills
- High ethical standard to manage information of a confidential nature
- Ability and interest to multitask
- Very organized person

**Language skills**
- English: Fluent
- Spanish: Fluent
- French, German or Italian: As a big plus

**Additional Information** What we offer you**:

- The opportunity to develop your skills in an international environment, in the exciting field of language travel.
- A young and dynamic work atmosphere.
- An environment where corporate ethics and sustainable development matter.

**Place of work**:Barcelona city (Hybrid working policy after training period).

**Start date**: ASAP.

**Type of contract**: Permanent contract (6 months trial period)

**Activity rate**: Full time

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