Office Manager/Team Assistant
hace 3 meses
The Office Manager/Team Assistant role is a permanent position, reporting directly into the Country Manager and working alongside the team in the Madrid and Barcelona offices. The overall purpose of this role is to perform generalist office management and administrative duties, as well as assisting the Spanish team with tasks and being the first point of contact for any issues which arise day-to-day.The successful candidate will be a point of contact for external guests both in person as well as on the phone, so a pleasant, friendly and approachable disposition is essential.Main Responsibilities: Receive all incoming telephone calls and visitors to the Madrid office and monitor all call outsMaintain accurate log of entry keys/issuing new keysMaintain stock, including, ordering and restocking all office suppliesImplement and monitor sustainable practices for office operationsMaintain office efficiency by planning and implementing office systems and equipment procurementEnsure office is compliant with regulations including first aid trained staff, evacuation procedures, health and safety etcSet up the office each day and maintain general cleanliness and tidinessSet up rooms for meetings, including ordering food, serving drinks, and following up on other requestsManage and maintain electronic equipment for staff, including troubleshootingLiaise with HR team to assist with onboarding of new joiners, including IT and office set upHotel and travel bookings for staffDiary Management for Country Manager, SpainCoordinate employees' business expenses, including the Country Manager and other Senior ManagersRegularly liaise with building management and landlord on building issuesAssist with the planning of management meetings and senior management related eventsAssist in the organisation of team eventsDaily administrative tasks for Spanish teamSupport with organising business trips and asset toursExpense processing support (Concur)Communication with Head Office Finance teamMonitor invoicing process via our financial and asset database, HorizonSupport in preparing and executing the Marketing business plan, including coordination with internal and external stakeholdersAssist in preparation of presentations and documents for internal and external useAssist in collecting signatures for contracts as required.Skills, Knowledge and Experience: The Office Manager must possess the following:A friendly and outgoing dispositionA pro-active, can-do attitude with the ability to use initiativeAbility to operate to tight deadlines and remain calm under pressureA strong team player, able to benefit from other individuals' experience and, in turn, support the teamExcellent telephone manner with good communication skills, both oral and writtenExcellent attention to detailHigh level of IT competence, with strong capabilities using MS OfficeFluency in English and Spanish (other languages, desirable)#J-18808-Ljbffr
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Office Manager/Team Assistant
hace 12 horas
Madrid, Madrid, España Logicor A tiempo completoOffice Manager/Team AssistantThe Office Manager/Team Assistant plays a vital role in supporting the Spanish team and Country Manager in the Madrid and Barcelona offices. This permanent position requires a proactive and organized individual to perform generalist office management and administrative duties.Main Responsibilities:Manage incoming telephone calls...
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Office Manager/Team Assistant
hace 15 horas
Madrid, Madrid, España Logicor A tiempo completoOffice Manager/Team AssistantThe Office Manager/Team Assistant plays a vital role in supporting the Spanish team and Country Manager in the Madrid and Barcelona offices. This permanent position requires a proactive and organized individual to perform generalist office management and administrative duties.Main Responsibilities:Manage incoming telephone calls...
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Assistant Front Office Manager
hace 3 meses
Madrid, España Robinson Club Gmbh A tiempo completo.Current job openings as an assistant front office manager Current job openings as an assistant front office manager As a ROBIN you're at home in holiday destinations1516Spain CLUB JANDIA PLAYA Start from July 20241745Spain CLUB ESQUINZO PLAYA Immediate startCoordinate us – as an assistant front office manager at ROBINSON In your job as assistant front...
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Assistant Front Office Manager
hace 3 meses
Madrid, España Robinson Club Gmbh A tiempo completoCurrent job openings as an assistant front office manager Current job openings as an assistant front office manager As a ROBIN you're at home in holiday destinations1516Spain CLUB JANDIA PLAYA Start from July 20241745Spain CLUB ESQUINZO PLAYA Immediate startCoordinate us – as an assistant front office manager at ROBINSON In your job as assistant front...
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Executive Assistant
hace 3 meses
Madrid, España Page Personnel España A tiempo completoFunciones: - Atención telefónica, filtro de llamadas, gestión centralita y salas de reuniones. - Gestión de agenda del presidente de la compañía. - Gestión y organización de viajes. - Organización de viajes personales del presidente de la compañía. - Gestión de agenda personal del presidente de la compañía. - Gestión de la mensajería. -...
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Personal Assistant
hace 4 meses
Madrid, España LHH A tiempo completoDesde la División **Assistant & Executive Support, de LHH Recruitment Solutions**, seleccionamos para importante Start Up** **un/a** Personal Assistant - Office Manager inglés C1-C2 para dar soporte al Socio Fundador.** **Entre sus funciones**: Gestión de agenda profesional y personal Negociación con proveedores/as Responsable de la...
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Bilingual Office Manager/team Assistant, Private
hace 3 meses
Salamanca-Madrid, España Victoria Selection & Search A tiempo completoOur client, a top tier European Private Equity investment manager is currently looking for an Office Manager/Team Assistant to support their well-established Iberian team, based in Madrid. Responsibilities (not limited to) include: Office/ Facilities and Travel Management - Complete ownership of the workplace management and administration of the - Madrid...
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Personal Assistant
hace 3 meses
Madrid, España Lhh A tiempo completoDesde la División **Assistant & Executive Support, de LHH Recruitment Solutions**, seleccionamos para importante Start Up** **un/a** Personal Assistant - Office Manager inglés C1-C2 para dar soporte al Socio Fundador.****Entre sus funciones**:Gestión de agenda profesional y personalNegociación con proveedores/asResponsable de la recepciónContacto con...
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Personal Assistant and Office Manager. Inglés
hace 3 meses
Madrid, España Walters People A tiempo completoAcerca del rol de Personal Assistant y Office Manager: En esta posición, como Personal Assistant y Office Manager en una empresa del sector Servicios ubicada en el centro de Madrid, tu misión principal será el apoyo al puesto directivo y la gestión de la oficina. **Responsabilidades clave**: - Recepción de visitas, atención telefónica y...
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Personal Assistant And Office Manager. Inglés
hace 4 meses
Madrid, España Walters People A tiempo completoAcerca del rol de Personal Assistant y Office Manager: En esta posición, como Personal Assistant y Office Manager en una empresa del sector Servicios ubicada en el centro de Madrid, tu misión principal será el apoyo al puesto directivo y la gestión de la oficina.**Responsabilidades clave**:- Recepción de visitas, atención telefónica y presencial.-...
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Assistant Front Office Manager
hace 4 semanas
Madrid, España Accor Hotels A tiempo completo.Company Description SLS Barcelona, a five-star urban resort of extraordinary experiences, brings a new variety of seaside glamour, indulgence and excellence to Barcelona's waterfront district of Port Forum. Here the hallmarks of an SLS wonderland – playful ambiance, VIP treatment, and theatrical experiences - meet idyllic views to set a lavish stage for...
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Bf213 - Bilingual Office Manager & Executive Assistant
hace 3 semanas
Madrid, España Walters People A tiempo completoExcelente oportunidad laboral como Office Manager & Executive Assistant para una reconocida firma de inversión internacional.Sobre la posición:Como Office Manager/Executive Assistant del Fondo de Inversión, tu misión principal será dar soporte asistencial polivalente a Managing Director y equipo asociado, combinando estas funciones con la gestión...
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Office Manager
hace 1 mes
Madrid, España Harmon A tiempo completo.¿Quiénes somos?La primera consultora de no-mercado de España. Queremos mejorar la sociedad a través del asesoramiento corporativo a organizaciones para incidir sobre su propósito y su relato. Queremos que las organizaciones sean, no parezcan. Y nuestra ambición es que las estrategias de no mercado estén presentes en cada toma de decisiones.¿Qué...
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Office Manager
hace 2 meses
Madrid, España Walters People A tiempo completo.¿Quiénes somos?La primera consultora de no-mercado de España. Queremos mejorar la sociedad a través del asesoramiento corporativo a organizaciones para incidir sobre su propósito y su relato. Queremos que las organizaciones sean, no parezcan. Y nuestra ambición es que las estrategias de no mercado estén presentes en cada toma de decisiones.¿Qué...
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[Bf213] - Bilingual Office Manager & Executive Assistant
hace 3 semanas
Madrid, España Walters People A tiempo completoExcelente oportunidad laboral como Office Manager & Executive Assistant para una reconocida firma de inversión internacional.Sobre la posición:Como Office Manager/Executive Assistant del Fondo de Inversión, tu misión principal será dar soporte asistencial polivalente a Managing Director y equipo asociado, combinando estas funciones con la gestión...
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Personal Assistant and Office Manager. Inglés C2
hace 3 meses
Madrid, España Walters People A tiempo completoAcerca del rol de Personal Assistant y Office Manager: En esta posición, como Personal Assistant y Office Manager en una empresa del sector Servicios ubicada en el centro de Madrid, tu misión principal será el apoyo al puesto directivo y la gestión de la oficina. **Responsabilidades clave**: - Recepción de visitas, atención telefónica y...
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Personal Assistant And Office Manager. Inglés C2
hace 4 meses
Madrid, España Walters People A tiempo completoAcerca del rol de Personal Assistant y Office Manager: En esta posición, como Personal Assistant y Office Manager en una empresa del sector Servicios ubicada en el centro de Madrid, tu misión principal será el apoyo al puesto directivo y la gestión de la oficina.**Responsabilidades clave**:- Recepción de visitas, atención telefónica y presencial.-...
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Bilingual Office Manager
hace 3 meses
Madrid, España Walters People A tiempo completoExcelente oportunidad laboral como Office Manager & Executive Assistant para una reconocida firma de inversión internacional. Sobre la posición: Como Office Manager/Executive Assistant del Fondo de Inversión, tu misión principal será dar soporte asistencial polivalente a Managing Director y equipo asociado, combinando estas funciones con la gestión...
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Office Manager/Team Coordinator
hace 7 días
Madrid Centro, Madrid, España Logicor A tiempo completoAbout the RoleThe Office Manager/Team Assistant role is a permanent position, reporting directly into the Country Manager and working alongside the team in the Madrid and Barcelona offices. The overall purpose of this role is to perform generalist office management and administrative duties, as well as assisting the Spanish team with tasks and being the...
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Office Manager/Team Coordinator
hace 7 días
Madrid Centro, Madrid, España Logicor A tiempo completoAbout the RoleThe Office Manager/Team Assistant role is a permanent position, reporting directly into the Country Manager and working alongside the team in the Madrid and Barcelona offices. The overall purpose of this role is to perform generalist office management and administrative duties, as well as assisting the Spanish team with tasks and being the...
