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Meeting & Events Coordinator

hace 3 meses

Madrid, España Jones Lang Lasalle Incorporated A tiempo completo

Meeting & Events Coordinator
JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

We are looking for a Meeting & Events Coordinator for our Integrated Facility Manager business line.

Role Purpose

JLL Integrated Facilities Management (IFM) is currently searching for a confident and ambitious Meeting and Events Coordinator who is reporting to the Facilities Manager. Working as part of the overall Facilities Team, this role will be responsible for the coordination of Meeting and Events across a campus or region in conjunction with the Meeting, Events & Food Services Manager.

What this job involves

Overall responsibilities include:

Support and leadership of onsite meeting and events teams

Ensure Outlook booking systems are up to date

Coordination of event set ups with meeting and events teams

Coordination of meeting and event requests with meeting and events teams ensuring requests are completed in a timely manner

Coordination of local employee experience activations and events

Ensuring out of hours meeting and events are coordinated efficiently and effectively

Ensuring general condition of meeting rooms meets agreed standards

Ensuring service excellence across campus or region

Coordination of service support such as Technicians, Janitorial and Security Teams

Coordination of Logistics Team to ensure rooms are correctly configured

Ensuring new processes and standards are implemented across sites in conjunction with Program Manager

Operational oversight of campus or region, linking with Program Manager for implementation of global or regional practices and standards

Acting as point of escalation for issues, feeding back to Program Manager where required

Ensuring compliance with EHS requirements and standards for all meeting and event activities

Convey relevant feedback to Line Manager and Program Manager when appropriate

Managing meeting room furniture and equipment, making recommendations for improvements

Set up and maintain relationships with local external catering providers

Liaising with Amazon Global Events and Meetings (GEMS) where onsite meetings and events cannot be accommodated

All other tasks and duties as required

Key Performance Indicators

Previous experience working within a high-profile corporate environment

Previous hospitality experience is desirable

Facilities Management exposure would be beneficial

Fluency in English and local language

Proficient knowledge of Microsoft Office Pack

Very high attention to detail

Outstanding customer service skills with the ability and confidence in communicating to customers at all levels, both written and verbal

Ability to maintain professionalism at all times and be an ambassador of the team

Be an excellent team player with the want to go above and beyond for each other

What you can expect from us

You'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

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