Meeting Coordinator

hace 3 semanas


Madrid, Madrid, España Jll A tiempo completo
Job Title: Meeting & Events Coordinator

JLL is committed to supporting the growth and development of our employees, and we are seeking a highly organized and detail-oriented Meeting & Events Coordinator to join our team.

The successful candidate will be responsible for coordinating meetings and events across our campus or region, working closely with our Meeting, Events & Food Services Manager to ensure seamless execution.

Key Responsibilities:
  • Support and lead onsite meeting and events teams
  • Ensure Outlook booking systems are up to date
  • Coordinate event set ups with meeting and events teams
  • Coordinate meeting and event requests with meeting and events teams
  • Coordinate local employee experience activations and events
  • Ensure out of hours meeting and events are coordinated efficiently and effectively
  • Ensure general condition of meeting rooms meets agreed standards
  • Ensure service excellence across campus or region
  • Coordinate service support such as Technicians, Janitorial and Security Teams
  • Coordinate Logistics Team to ensure rooms are correctly configured
  • Ensure new processes and standards are implemented across sites in conjunction with Program Manager
  • Operational oversight of campus or region, linking with Program Manager for implementation of global or regional practices and standards
  • Act as point of escalation for issues, feeding back to Program Manager where required
  • Ensure compliance with EHS requirements and standards for all meeting and event activities
  • Convey relevant feedback to Line Manager and Program Manager when appropriate
  • Manage meeting room furniture and equipment, making recommendations for improvements
  • Set up and maintain relationships with local external catering providers
  • Liaise with Amazon Global Events and Meetings (GEMS) where onsite meetings and events cannot be accommodated
Requirements:
  • Previous experience working within a high-profile corporate environment
  • Previous hospitality experience is desirable
  • Facilities Management exposure would be beneficial
  • Fluency in English and local language

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