Meeting Coordinator
hace 3 semanas
JLL is committed to supporting the growth and development of our employees, and we are seeking a highly organized and detail-oriented Meeting & Events Coordinator to join our team.
The successful candidate will be responsible for coordinating meetings and events across our campus or region, working closely with our Meeting, Events & Food Services Manager to ensure seamless execution.
Key Responsibilities:- Support and lead onsite meeting and events teams
- Ensure Outlook booking systems are up to date
- Coordinate event set ups with meeting and events teams
- Coordinate meeting and event requests with meeting and events teams
- Coordinate local employee experience activations and events
- Ensure out of hours meeting and events are coordinated efficiently and effectively
- Ensure general condition of meeting rooms meets agreed standards
- Ensure service excellence across campus or region
- Coordinate service support such as Technicians, Janitorial and Security Teams
- Coordinate Logistics Team to ensure rooms are correctly configured
- Ensure new processes and standards are implemented across sites in conjunction with Program Manager
- Operational oversight of campus or region, linking with Program Manager for implementation of global or regional practices and standards
- Act as point of escalation for issues, feeding back to Program Manager where required
- Ensure compliance with EHS requirements and standards for all meeting and event activities
- Convey relevant feedback to Line Manager and Program Manager when appropriate
- Manage meeting room furniture and equipment, making recommendations for improvements
- Set up and maintain relationships with local external catering providers
- Liaise with Amazon Global Events and Meetings (GEMS) where onsite meetings and events cannot be accommodated
- Previous experience working within a high-profile corporate environment
- Previous hospitality experience is desirable
- Facilities Management exposure would be beneficial
- Fluency in English and local language
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