School Facilities Manager

Newton College (in Elche, Alicante) is looking to appoint a School Facilities Manager. The Facilities Manager role is crucial to the sustained growth of our school, to help maintain our status as the school of choice in our local area, and moreover, to effectively deliver Amazing Learning to our students and families.

The contract will be a temporary replacement contract for an employee on leave who has the right to return to their position, with the possibility of transitioning to a permanent contract should they not return. ).

The School Facilities Manager will report directly to the Head of School and Head of Finance and will work closely with the Regional Property Team to ensure the safe, efficient and smooth operation of the building. The post holders will be expected to build a close working relationship with colleagues in the ISP Regional team and school leadership to fully perform their duties.

Key Responsibilities 1. LICENSING, INSPECTIONS & COMPLIANCE

• Ensure that the school is fully compliant with all local, regional, or national regulations.
• Maintain a constantly updated database of school property in Quionia, our CMMS system. Coordinate with the regional team that compliance inspections and checks are carried out, documented, and up to date, as well as validate all documents uploaded to the system.
• Ensure any possible non-compliance is delivered and documented timely.
• Ensure school facilities are ready for any planned or unplanned inspections.
• Remain in compliance with the company ́s standards and all guidelines
• The guidelines for standards are set in accordance with ISP/School Policies, Technical manuals, and Ministry of Education (MoE)/ISP Health & Safety Audits.
• Proactively identify and raise any Health and Safety (H&S) or safeguarding risk, as well as dynamic collaboration between H&S school or the Regional Team.
• To follow ISP procurement policy and raise Procurement Orders (LPOs) as required.
• To control all organized events, paying particular attention to compliance, including the Health and Safety and welfare of all staff/students and parents.
• To coordinate all aspects of Health and Safety and Fire Safety including coordination of all Inspections to re-new school license.
• Also, ensure the correct supporting documentation compliance reports are received before authorising payments to subcontractors and uploaded to our CMMS.

2. CAPEX PLANNING

• Strategic thinking to elaborate and submit to the Regional Team the Five-Year Development Plan (5YPD) in collaboration with the School Senior Leadership Team (SSLT.)
• Small-item Capex budgeting in collaboration with the SSLT.
• Collaboration with the regional team to deliver major Capex projects within budgeted cost, scope, quality, and time.

3. MAINTENANCE

• Manage the Building Management System (BMS) software, if applicable.
• Lead, support and oversee maintenance and cleaning teams at schools.
• Supervise outsourced services ́ correct works delivery, in accordance with the
• Monitor, liaise and report to maintain standards of specialist subcontractors such as, but not limited to, pool maintenance, security, transport, waste management, and cleaning.
• In addition, ensure that timesheets are monitored, and any potential financial exposure or risk is recognized and highlighted to SSLT & Head of Procurement (HoP)
• Ensure the school delivers its additional planned in-house/outsourced maintenance tasks and they are correctly uploaded.
• Be a proactive participant in all management and working groups as required by SLT/ISP.
• Conduct regular visits at least once a year with the Head of School and maintenance teams to produce a report of the current wear&tear school status, as well as ensure an action plan is put in place and delivered timely.
• Ensure the best balance between Reactive-Preventative maintenance.
• Ensure that all facilities are functional and operational to the standards expected by SSLT.
• Ensure that all information, including daily and monthly pool records, is promptly entered into the designated application.
• Maintain compliance with the maintenance plan by keeping it consistently up to date and providing the necessary documentation to support and justify completed tasks.
• Report the curre