Executive Assistant
hace 3 semanas
KEY RESPONSIBILITIES
Executive & Administrative Support:- Serve as the main administrative point of contact and key information source for clients, internal and external stakeholders, leadership teams, and associates.
- Manage calendars, schedule meetings, and coordinate video/phone conferences.
- Handle confidential documentation, correspondence, and follow-up actions.
- Prepare reports, emails, texts, presentations, and company-wide communications.
- Track HR global team holidays and manage email distribution lists.
- Responsible for managing and overseeing DocuSign processes across EMEA, ensuring proper execution of digital signatures and compliance with company policies.
- Organize national and international travel, including visa and passport arrangements.
- Process and track expense reports, ensuring timely resolution of issues.
- Plan and organize internal/external events, Client Events, HR initiatives, and diversity & inclusion campaigns.
- Manage partnerships with stakeholders and coordinate leadership participation in industry events.
- Maintain internal SharePoint sites, Teams spaces, and company newsletters.
- Draft, edit, and distribute official communications, presentations, and reports.
- Approve IT access requests and manage signatures via DocuSign.
- Process purchase requests and manage invoices for HR-related costs.
- Assist in organizing training programs and development initiatives.
- Support recruitment and coordination of interns.
- Work closely with other executive assistants and internal teams to ensure seamless operations.
REQUIRED SKILLS AND EXPERIENCE:
Education & Experience:- Associate degree or 5+ years of experience as an Executive Assistant in a global organization.
- Minimum 3 years supporting multiple executives.
- Highly efficient, flexible and quick, with a clear separation of planning responsibilities.
- Fluency in English and Spanish (written & spoken).
- Experience with SAP for travel expenses and office purchase orders.
- Excellent communication and organizational skills.
- Ability to handle confidential information with discretion.
- Strong multitasking, problem-solving, and time management abilities.
- Advanced proficiency in MS Office (Outlook, Excel, Word, PowerPoint).
- Experience in event coordination and presentation creation.
- Ability to thrive in a fast-paced, high-demand environment.
- Positive attitude and strong team collaboration skills.
- Willing to respond to phone calls outside of regular working hours when needed.
- Experience with DocuSign.
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