Senior Executive Assistant

Senior Executive Assistant

Can you bring your experience to our team at ASSA ABLOY Global Solutions? Join our team based in Cornellà de Llobregat, Spain, and enjoy a collaborative culture that empowers you to build a career you can be proud of.

What you would do as our Senior Executive Assistant

As a Senior Executive Assistant within the Global Solutions division of ASSA ABLOY, you will have the opportunity to play a pivotal role in supporting our EVP. Your role will involve high-level administrative support, project coordination, and acting as a key liaison between the EVP and other members of the Global Solutions senior management team, along with various other stakeholders.

Reporting to our Executive Vice President and Head of Global Solutions, you will be responsible for managing complex schedules, coordinating management meetings and consolidating content, handling confidential communications, and organizing travel plans, among other administrative tasks. Your expertise and experience will be crucial in maintaining the seamless operation and support of our EVP.

You would also:

1. Efficiently schedule, coordinate, and manage the EVP's calendar, ensuring all meetings, appointments, and events are properly organized and prioritized. Manage incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and accurate responses.
2. Prepare, edit, and proofread documents, presentations, and reports for the EVP, ensuring high-quality and professional output. Act as a key point of contact between the EVP, Senior management team, and other internal/external stakeholders, facilitating effective communication and collaboration.
3. Arrange and coordinate meetings, including booking meeting rooms/venues, preparing detailed agendas, taking minutes, and following up on action items. Your attendance will be needed for some of the events/meetings to ensure on-site coordination.
4. Plan and book comprehensive domestic and international travel itineraries, including flights, accommodations, transportation, and visa arrangements, while managing travel-related expenses and reimbursements.
5. Assist in the planning, coordination, and execution of special projects and initiatives within the Global Solutions department, tracking progress, deadlines, and deliverables. Coordinate with vendors, and assist in organizing company events, conferences, and team-building activities.

The skills and experience you need
We are looking for someone who has:

1. A minimum of 7 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably in a global or multinational company.
2. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
3. Strong written and verbal communication skills in English and Spanish, with the ability to interact professionally with executives, clients, and colleagues at all levels.
4. High levels of accuracy and attention to detail in all your work, ensuring all tasks are completed to the highest standard. Ability to handle confidential and sensitive information with the utmost discretion and professionalism.
5. Availability to travel 30%-60%.

What we offer

We're passionate about providing amazing opportunities and benefits, so you can continue and progress a lifelong career with us – here's what we have to offer:

1. Learning and career development opportunities, whether it's online learning, management training, or enhancing your skills.
2. A competitive salary and incentive schemes.
3. Smartworking days.
4. 25 paid holidays a year plus bank holidays, increasing to 28 following 5 years of service.
5. Access to an online benefits portal.

We review applications regularly, so don't wait

We are building diverse, inclusive teams, and encourage applications from everyone who can see themselves working with us. Just set up your profile and apply here.

To make sure your personal data is safe, we don't look at any applications sent by email or post. If you have any questions about the role or the process, email Giulia Virde, sourcer, at giulia.virde@assaabloy.com.

Let's create a safer and more open world - together

To find out more about us, visit www.assaabloy.com

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

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