office manager

Optimanova Solutions is an international digital marketing agency based in Puerto de la Cruz, in Tenerife. The agency was founded 15 years ago by former Google employees. We specialize in providing tailored solutions for medium and large businesses. Our team of dedicated professionals is committed to helping our clients achieve their digital marketing goals by offering top-notch services and strategic guidance. 

ABOUT THE ROLE:

This role is the driving force behind any office efficiency, ensuring a smooth and effective workspace. It encompasses administrative support, facility management and HR assistance. We are looking for a highly organized and detail-oriented individual to cover the position of Office Manager and Assistant at our agency located in Puerto de la Cruz.

RESPONSABILITIES

• Office Administration & Operations:

- Manage day-to-day office operations, ensuring a smooth and efficient workflow.

- Oversee office supplies, inventory, and procurement.

- Coordinate and manage office maintenance, repairs, and vendor relationships.

- Handle incoming calls, mail, and visitor reception.

- Organize and maintain office files and records.

- Manage office budgets and expenses.

- Schedule appointments, manage calendars and coordinate travel arrangements.

- Prepare reports, presentations, and other documents.

- Contribute to maintaining and improving the agency's external image and reputation.

- Research and identify potential subsidies and grants relevant to the agency and manage the application process.

• Facility Management:

- Ensure the office environment is clean, safe, and well-maintained.

- Coordinate with building management and external service providers.  

- Oversee workspace organization and layout.

- Implement and enforce office safety and security protocols.

- Organize and coordinate company events, meetings, and conferences.

- Manage event logistics, including venue selection, catering, and participant coordination.

• Human Resources Support

- Assist with recruitment and onboarding processes.

- Maintain employee records and documentation.

- Support employee relations and address basic inquiries.

- Help coordinate employee training and development activities.

QUALIFICATIONS

- Native English level with good command in Spanish (other languages would be a plus).

- Bachelor's degree in Human Resources Management, Psychology, Business Administration, or a related field (or equivalent experience).

- Minimum of 2 years of experience in office management, administrative support, or as a personal/executive assistant.

- Proficient in Google Workspace.

- Comfortable and enthusiastic about using AI tools to make daily tasks easier and more efficient.

- Excellent communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Strong attention to detail and accuracy.

- Demonstrated ability to handle confidential information with discretion.

- Exceptional ability to prioritize tasks, manage time effectively, and meet deadlines.

- Excellent organizational and problem-solving skills.

- Proactive and resourceful approach.

- Ability to adapt to changing circumstances and handle unexpected challenges.

BENEFITS

- Competitive salary and benefits package.

- Opportunity to learn and grow in a fast-paced environment.

- Be part of a supportive and collaborative team.

- Appealing work, attractive workplace and a pleasant working atmosphere.

- Multicultural environment and a multidisciplinary team.

- Competitive salary plus performance incentives.

- Flat hierarchies and short decision-making paths.

- Flexible working hours.

- Free drinks, fruits and snacks.

HOW TO APPLY

Please submit your resume.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.