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Junior Executive Assistant

hace 3 meses

Madrid, Madrid, España Clarity AI A tiempo completo
Clarity AI's mission is to bring social impact to the market.

Our disruptive tech tools allow investors, companies, and consumers to invest sustainably, shop sustainably, and report or benchmark for sustainability with easy-to-use, AI-powered technology.

We are a team of 300 highly passionate individuals coming from all over the world.

Together, we have established Clarity AI as a leading startup backed by investors and strategic partners such as Blackrock and Deutsche Borse who believe in us and share our goals.

We have plans to continue growing our teams in Spain, the UK, and the US this year so if you would like to join us on this rocket ship, keep reading

We are looking for an Junior Executive Assistant to join our Ops team. As an Junior Executive Assistant, you will perform a variety of administrative tasks and support our CEO office departament.

LOCATION:
Madrid or NY are preferred locations, remote is an option.

KEY RESPONSIBILITIES:

  • Assist the CEO with daily administrative duties and completing a broad variety of administrative tasks, including include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas; preparing briefings or compiling documents for meetings.
  • Communicates with the general staff on the CEO's behalf and coordinates logistics with highlevel meetings both internally and externally. Coordinates meetings and strategic activities with the Senior Leadership Team, The Management Team (TMG), and members of PRB staff. (See Management Support.)
  • Communicates directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
  • Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with different interlocutors.
  • Supports CEO in her external commitments related to PRB, including service on external boards, committees and other groups.
  • Support in prioritizing different types of tasks and coordinate deadlines, consistently staying up to date on task management and communicate effectively around priorities
  • Calendar management: manage our CEO's calendar based closely on key priorities and deadlines, and maintain it up to date in a fastpaced environment
  • Manage the CEOs contact database, keep it up to date and update contact existing information as required
- _Any other responsibilities that might arise while performing this job_

Requirements:

WHAT WE ARE LOOKING FOR:

  • Deeply ingrained desire to help, someone who feels personally rewarded from being able to help others
  • At least 2+ years of experience working in highvelocity environments, looking to become a longterm partner for our Executive Team
  • Previous experience working with CEO, and ability to operate in a changing environment and adjust quickly to the needs of the team / person they support
  • Fluent in English and Spanish, knowledge of other languages and international customs is an asset; additional languages are helpful.
  • Commitment to growing in the role and within the Company, and alignment with Clarity AI's mission, vision and values. Ability to learn, flexible and open to be out of the comfort zone
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, etc
  • Ability to conduct research and present data in a succinct and wellwritten manner.
  • Ability to work independently and with professional discretion, generally trustworthy and reliable when dealing with personal or sensitive information
  • Excellent writing, editing, grammatical and organizational skills.
  • Excellent management, timemanagement, and problemsolving skills.
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fundraising data management systems knowledge helpful.

Benefits

WHAT WE OFFER:
Our people are our main asset.

We have built a unique team and we all share 3 differential aspects:

Excellence, Passion and Values:

  • Our team comprises professionals from leading tech, consulting and banking firms, entrepreneurs, PhDs from top research institutions, and MBA graduates from top business schools.
  • Clarity's Founder and CEO, Rebeca Minguela, is a successful entrepreneur who has been recognized as one of the most distinguished leaders under the age of 40 by prestigious institutions like the World Economic Forum. Rebeca is joined by an excellent leadership team coming from diverse backgrounds, countries and experiences.
We are different.

We work hard to become the best place to work and pride ourselves on our culture:

  • Fact based: Promoting objective, factbased and solutionoriented discussions.
  • Diverse: Encouraging diversity of personalities, cultures and experiences.
  • Transparent: Communicating feedback transparently, constructively and in realtime.
  • Merito