Head Of Administration

hace 1 semana

Barcelona, Barcelona, España Inavitas A tiempo completo
Job summary

If you are a self driven and dedicated Head of Administration, we are looking for youWe are a marketing driven agency working for clients like Jacobs Douwe Egberts, Pescanova, Henkel, different countries in Europe and beyond.

This role is split into 4 main facets of responsibility:
Finance management, operations, legal overview, and HR support.

Job seniority:
mid-to-senior level

Responsibilities

Finance management:
(supported by external consultants)

  • Manage agency budget / P&L (supported by external consultancy)
  • Handle cash management / banks
  • Schedule and oversee regular payment runs ensuring they are processed and prepared in a timely and accurate manner;
  • Process and send invoices, and control payments
  • Organise daily payment runs and ensuring all financial controls are followed;
  • ideally experience with A3 the software

HR support:
(supported by external consultants)

  • Assist in handling of human resources activities, including payroll and personnel databases.
  • Assist the organisation's HR function by keeping personnel records up to date, arranging interviews and so on;
  • Make sure that the crew gets paid correctly and on time;
  • Look after the health, safety and welfare of all employees;
  • Organise staff training sessions and activities and induction programmes for new employees;
  • Monitoring staff performance and attendance.

Legal:
(supported by external lawyers)

  • Handle legal issue with our lawyers and the managing director (linked to commercial contracts / NDA/ HR...)
  • Handle GRPD regulation for the agency

Operations/office manager:

  • Deal with correspondence, complaints and queries;
  • Liaising with staff, suppliers and clients;
  • Help organising small to large scale events;
  • Office management (Maintain and order necessary office equipment and supplies, as needed...)
Requirements

  • Bachelor's degree in business administration, management, or a related field.
  • At least 3 years of experience with invoicing; sales reports; P&L;
  • Fluency in English and Spanish (French is very positively valued);
  • Strong administration skills (Use of A3, Microsoft Office packages including expertise in Excel);
  • Acts with professional integrity and honesty to deliver a high standard of service to internal and external stakeholders.
  • Able to multi-task and prioritize workload to ensure all tasks are completed on time;
  • Able to work quickly and accurately under pressure and meet critical deadlines.
  • Based in Barcelona (or able to move there).

  • Head of Administration

    hace 1 semana

    Barcelona, Barcelona, España European Molecular Biology Laboratory A tiempo completo

    Administration Barcelona, SpainWe are Europe's research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1900 employees from many nations,...

  • Head Of Faculty Administration

    hace 1 semana

    Barcelona, Barcelona, España Eu Business School A tiempo completo

    Head Of Faculty Administration Barcelona Barcelona, Catalonia, ES ABOUT US Established in 1973, EU Business School (EU) is an international, professionally accredited, high-ranking business school with campuses in Barcelona, Geneva, Munich and Digital. We offer foundation, bachelor's, master's, MBA, DBA and further education programs which focus on...

  • Head Of Faculty Administration

    hace 1 semana

    Barcelona, Barcelona, España EU Business School A tiempo completo

    Head Of Faculty AdministrationBarcelonaBarcelona, Catalonia, ES ABOUT US Established in 1973, EU Business School (EU) is an international, professionally accredited, high-ranking business school with campuses in Barcelona, Geneva, Munich and Digital. We offer foundation, bachelor's, master's, MBA, DBA and further education programs which focus on business...

  • Head Of Administration

    hace 1 semana

    Barcelona, Barcelona, España Little Buddha Branding Agency A tiempo completo

    If you are a perceptive and dedicated Office Manager / Head of Administration, we are looking for youWe are a marketing driven agency working for clients like Jacobs Douwe Egberts, Pescanova, Henkel, different countries in Europe and abroad.This role is split into 4 main facets of responsibility: Finance management, operations, legal and HR...

  • Head Of Hr Administration

    hace 1 semana

    Barcelona, Barcelona, España Ferrovial Agroman Sa A tiempo completo

    Head of HR Administration - Ferrovial Energy Barcelona Barcelona, Catalunya, ES About us: Energy Infrastructure and Mobility was created with the objective of promoting the transition to a sustainable, clean and state-of-the-art economy. We provide innovative solutions for the promotion, construction and operation of renewable energy generation and...

  • HTH851 Head Of Faculty Administration

    hace 1 semana

    Barcelona, Barcelona, España EU Business School A tiempo completo

    Head Of Faculty AdministrationBarcelonaBarcelona, Catalonia, ESABOUT USEstablished in 1973, EU Business School (EU) is an international, professionally accredited, high-ranking business school with campuses in Barcelona, Geneva, Munich and Digital. We offer foundation, bachelor's, master's, MBA, DBA and further education programs which focus on business...

  • Head Of Faculty Administration

    hace 1 semana

    Barcelona, Barcelona, España EU Business School A tiempo completo

    ABOUT USEstablished in 1973, EU Business School (EU) is an international, professionally accredited, high-ranking business school with campuses in Barcelona, Geneva, Munich and Digital. We offer foundation, bachelor's, master's, MBA, DBA and further education programs which focus on business administration. In 2022, EU Business School joined forces with...

  • Head Of Marketing

    hace 1 semana

    Barcelona, Barcelona, España Baway A tiempo completo

    BAWAY is a telecommunications company based in UAE, with expanding operations throughout Europe, Latin America, the Middle East, and APAC. BAWAY is known for its expertise in traditional telecom as well as cutting-edge Customer Approach Technologies and the SMS Business sector. The company's success is driven by its focus on building robust relationships and...

  • Head Of Administration

    hace 1 semana

    Barcelona, Barcelona, España OneChain Immunotherapeutics A tiempo completo

    OneChain Immunotherapeutics S.L (OCI) is a new and dynamic spin-off company from Fundación Josep Carreras invested also by Invivo Ventures and CDTI-Innvierte (Ministerio de Industria). OCI is in continued expansion and growing to a new laboratory located at the Barcelona Scientific Park (PCB). Our mission is to improve people health by advancing in the...

  • Head of Administration

    hace 1 semana

    Barcelona, Barcelona, España Asebio A tiempo completo

    OneChain Immunotherapeutics S.L (OCI) is a new and dynamic spin-off company from Fundación Josep Carreras invested also by Invivo Ventures and CDTI-Innvierte (Ministerio de Industria). OCI is in continued expansion and growing to a new laboratory located at the Barcelona Scientific Park (PCB). Our mission is to improve people health by advancing in the...

  • Head of Marketing

    hace 1 semana

    Barcelona, Barcelona, España BAWAY A tiempo completo

    BAWAY is a telecommunications company based in UAE, with expanding operations throughout Europe, Latin America, the Middle East, and APAC. BAWAY is known for its expertise in traditional telecom as well as cutting-edge Customer Approach Technologies and the SMS Business sector. The company's success is driven by its focus on building robust relationships and...

  • Head Of Sales

    hace 1 semana

    Barcelona, Barcelona, España The Enclave Of East Louisville A tiempo completo

    At Amenitiz, we're on a mission to democratise technology for independent hoteliers worldwide, from the bustling streets of Paris to the serene Uyuni Salt Flats in Bolivia.Our platform empowers over 12,000 hoteliers worldwide, but we're not just another SaaS scaleup - we're revolutionising one of the world's oldest industries. With over $50M raised from...

  • Head Of Digital Marketing

    hace 1 semana

    Barcelona, Barcelona, España Macgregor Black A tiempo completo

    Head of Digital Marketing Barcelona Barcelona, Catalonia, ES Head of Digital Marketing Do you have experience in driving customer acquisition? Have you launched a loyalty program? Do you excel in an entrepreneurial environment? MacGregor Black are partnering with a leading fashion brand , on the search for a Head of Digital Marketing , based in Barcelona....

  • Head Of People

    hace 1 semana

    Barcelona, Barcelona, España North Search Talent Powerhouse A tiempo completo

    Head of PeopleAt North Search, a pioneering global talent consultancy, we partner with evolving industries to foster a robust and innovative talent landscape. This time, our client, a distinguished multinational leader in "digital media," is seeking a dynamic, methodical, and collaborative Head of People to spearhead and implement strategies for sustainable...

  • Head of Sales

    hace 1 semana

    Barcelona, Barcelona, España The Enclave Of East Louisville A tiempo completo

    At Amenitiz, we're on a mission to democratise technology for independent hoteliers worldwide, from the bustling streets of Paris to the serene Uyuni Salt Flats in Bolivia.Our platform empowers over 12,000 hoteliers worldwide, but we're not just another SaaS scaleup - we're revolutionising one of the world's oldest industries. With over $50M raised from...

  • Head of IT Systems

    hace 1 semana

    Barcelona, Barcelona, España Barcelona Supercomputing Center (BSC) A tiempo completo

    Job Reference: 96_23_OPS_GOPosition: Head of IT SystemsClosing Date:Tuesday, 28 February, 2023Reference: 96_23_OPS_GOJob title: Head of IT SystemsAbout BSC The Barcelona Supercomputing Center Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe,...

  • Head Of Accounts

    hace 1 semana

    Barcelona, Barcelona, España Talent Search People A tiempo completo

    We are searching for a hardworking Head Of Accounts to join our growing team at Talent Search People in Barcelona.Growing your career as a Full Time Head Of Accounts is an awesome opportunity to develop relevant skills.If you are strong in critical thinking, presentation and have the right drive for the job, then apply for the position of Head Of Accounts at...

  • head of administration

    hace 1 mes

    Barcelona, Barcelona, España little buddha A tiempo completo

    you will be in charge of - finance (invoicing, banks, ... = essential) HR (salaries, contracts ,,,)- office managementyou are willing to be a key manager of the agency, make sure all work is invoiced, all invoiced get into our bank accounts, to pay the team and providers on timeyou are keen on contributing to a great positive atmosphere in the agencywith an...

  • Head of People

    hace 1 semana

    Barcelona, Barcelona, España North Search Talent Powerhouse A tiempo completo

    Head of PeopleAt North Search, a pioneering global talent consultancy, we partner with evolving industries to foster a robust and innovative talent landscape. This time, our client, a distinguished multinational leader in "digital media," is seeking a dynamic, methodical, and collaborative Head of People to spearhead and implement strategies for sustainable...

  • Head Of Events

    hace 1 semana

    Barcelona, Barcelona, España Alcott Global A tiempo completo

    Head of Events Barcelona Barcelona, Catalonia, ES Job Overview: We are seeking a proactive and results-oriented Head of Events. The ideal candidate will possess a strong sales background with a keen commercial focus, coupled with exceptional leadership and organizational skills. The Head of Events will be responsible for driving revenue growth through the...