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Property Operations Administrator

hace 2 meses

Madrid, España Digital Realty A tiempo completo
Job Description

Your role

Property Operations Administrator function sits under Operations and is responsible for management of common area within a DC along with any other Office space in the vicinity of a DC.

The Property Operations Administrator works closely with the Service Planning Manager to support the comprehensive management and maintenance of Digital Realty’s White Space areas including DC buildings. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of buildings and exterior surfaces.

Main duties

Collaborate with cross-functional teams to gather relevant data for vendor performance evaluations.

Communicate effectively with internal teams to address administrative aspects of vendor contracts and compliance.

Single point of purchase management by an internal software tool

Budget preparation and real time updating of cost control (Opex and Capex)

Contracts management. Renewals, new contracts, cost control, administrative collaboration on Request for Proposal processes

Documentation management related

Vendor Contract Administration

Maintain organized contract tracking for detailed lists and centralized database

Ensure accurate and up-to-date records for easy retrieval

Assist in monitoring vendor contract compliance with Global standards

Support the process of requesting Certificates of Insurance (COIs) from vendors

Manage a comprehensive and regularly updated database of critical vendors

Assist in data collection for contractors' performance assessments

Contribute to quarterly vendor scoring reports

Provide administrative support in coordinating vendor communication

Operational Support

Provide administrative oversight for site operational purchase orders, receipting, and invoicing.

Assist in ensuring the effective management of the purchase order process for vendors.

Support in overseeing and coordinating the purchase of all office goods and services.

Assist in maintaining accurate records and facilitating procurement processes.

Organize site access as required including vendors, contractors, third party suppliers etc.

Operations controlling

Provision of analysis and decision support to the Director Operations Manager and other stakeholders within the company with the aim of improving the operational financials.

Operational expenses controlling.

Reporting, analysis and interpretation of KPI`s and financial information in order to appraise operating results in terms of profitability, performance against budget etc.

Collaborates and cooperates with respect to financial improvements and operational savings.

Competencies

Effective Communication: Clear and concise communication with team members, vendors, and proprietors.

Organizational Skills: Prioritize tasks and maintain an organized work environment.

Attention to Detail: Ensure accuracy in reports, documentation, and data entry.

Customer Service: Professionally assist with internal and external customer queries and provide support.

Adaptability: Flexibility in handling changing priorities and tasks.

Team Collaboration: Collaborate effectively with colleagues and support team goals.

Basic Financial Understanding: Handle basic financial tasks and support budget-related activities.

Problem-Solving: Identify and propose practical solutions; escalate issues appropriately.

Initiative: Proactively approach tasks and take on additional responsibilities as needed.

Fluent in English

A Bit About Us

Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL®, the company's global data center platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx™) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 25+ countries on six continents. To learn more about Digital Realty, please visit digitalrealty.com or follow us on LinkedIn and Twitter.

What We Can Offer You

Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers. Join us and you’ll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you’ll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We’ll also give you plenty of development opportunities so you can build a rewarding and successful career with us. This is an exciting time to join our business so apply now and make your mark on our future.